Job Description
DEPARTMENT
Contracts & Procurement ROLE TYPE
Full-Time JOB OVERVIEW
The Strategic Sourcing & Contracts Coordinator's primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment. RESPONSIBILITIES
Process and coordinate contract, subcontract, and sourcing requests. Use established templates to prepare contract documents as needed. Coordinate the activities of contracts, invoices, and purchase orders in systems. Run reports and maintain files related to sourcing and contracts. Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding. Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content. Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system. Provide customer service support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts. Ensure that department processes, procedures, and performance standards are maintained. SKILLS:
Ability to read and understand contracts, invoices, as related to PHMC's business model and practices Familiarity with procurement/contracting databases and systems Proficiency with Microsoft Office applications Organizational skills, good attention to detail, and excellent ability to follow processes Strong communication and interpersonal skills Knowledge of general office policies, procedures, and work methods Ability to work in a supportive, positive manner within the department, with fiscal teams, and cross-departmentally, through full participation, personal contribution, and active interaction Ability to communicate effectively and work with colleagues, government agencies, service providers, program participants, and other human services organizations in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts Preferred:
Knowledge of PHMC programs, services, and activities EDUCATION
An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable. EXPERIENCE
1 year of experience in a related administrative capacity required Preferred:
Experience with purchasing, contracts, and procurement Preferred:
Experience with Microsoft Dynamics NAV, Docusign, and Adobe Acrobat Pro SALARY GRADE
17 PHMC is an Equal Opportunity and E-Verify Employer. Education Preferred Associate or better in Business or related field Skills Preferred Customer Service Organized Attention to Detail Behaviors Preferred Functional Expert:
Considered a thought leader on a subject Dedicated:
Devoted to a task or purpose with loyalty or integrity Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
