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Job Description
DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS
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THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.
• Support the health and well being of all Idahoans by powering the mission of the State's largest agency as a Procurement Assistant! Located in downtown Boise , you will be a member of the Contracts and Procurement Services (CAPS) team, a group of highly skilled, collaborative, procurement professionals who ensure programs have the resources they need to serve communities statewide. CAPS' Officers and Buyers rely heavily on the Procurement Assistant to help facilitate service and product support for the communities we serve. We are looking for a motivated person who takes pride in their work, is eager to learn, and contributes positively to team dynamics. In this role, you will support daily procurement operations, build expertise in state purchasing processes, and deliver excellent customer service. Expand your procurement knowledge for an exciting new step in your career We are looking for an individual that: Is a collaborative team player Is adaptable, resilient, and comfortable navigating changing conditions Has excellent written and oral communication skills Is self-driven, customer focused, and committed to accuracy and consistency Is committed to compliance with rules and regulations Is able to successfully manage multiple complex projects at the same time, working both independently and as part of the team Has excellent Microsoft Office Suite skills Why you should apply: Work where you make a difference in the lives of people across Idaho Build your professional network Be part of a hard-working, cross-functional team with a can-do attitude Expect a diverse fast-paced environment. No two days are alike! This position may be eligible for limited telework after successful completion of probation and necessary training. Approval to telecommute is not guaranteed and subject to termination at any time.
BENEFITS
The State of Idaho offers a robust total compensation and benefits package, including but not limited to: We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement. 11 paid holidays Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time) Paid parental leave Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week) 2 voluntary supplemental retirement plans including both pre-tax and Roth options Deferred compensation plan Life insurance for self, spouse, and children Short and long-term disability insurance Flexible Spending Accounts (FSA) Wide variety of training opportunities Some positions offer flexible hours and/or telecommuting Additional perks and discounts available through medical provider Public Service Loan Forgiveness (PSLF) Eligibility Employee assistance program Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.•
EXAMPLE OF DUTIES
Monitor the Unit's helpdesk inbox to support timely responses to programs and other internal customers regarding procurement needs Create monitoring framework, including progress tracking Track and maintain procurement training requirements Manage the collection of required contract insurance documentation Monitor contracts for expiration Manage and update document templates Maintain team's SharePoint site: review and update content, update files and links, create content to drive internal engagement Create and deliver reports to ensure unit accountability and decision-making Collaborate to manage public records request to ensure compliance, thoroughness, and timeliness
MINIMUM QUALIFICATIONS
You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum and specialty qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below. Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience. Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied. Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action. Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters. Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system. Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis OR successful completion of at least one college-level English composition or business English class AND six months of experience composing business documents. Learn About a Career with DHW •
PLEASE NOTE
application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 11:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications. If you have questions, please contact us at: Email is the quickest way to get an answer to your questions. (answered Monday through Friday during business hours MST)
EMAIL:
dhwjobs@dhw.idaho.gov
PHONE:
(208) 334-0681
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (
TTY/TTD:
711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations.
