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Job Description
Procurement Specialist at HEYTEA Procurement Specialist at HEYTEA in Aliso Viejo, California Posted in 16 days ago.
Type:
full-time
Job Description:
Role Overview Reporting to the Supply Chain Team Leader, the Procurement Specialist will support day-to-day procurement activities covering store equipment, operational supplies, and indirect procurement categories. This role requires strong organizational skills, cross-functional collaboration, and the ability to communicate effectively across time zones with overseas suppliers and the HeyTea global headquarters. Key Responsibilities Source, evaluate, and onboard suppliers for store equipment (e.g., tea brewing machines, refrigeration units, sealing machines, POS hardware), fixtures, packaging materials, and other indirect categories Manage end-to-end purchase order processing: issuance, tracking, delivery confirmation, and invoice reconciliation Coordinate with suppliers in China and other regions; manage cross-time-zone communication professionally and proactively Support new store opening projects by planning and executing equipment procurement timelines Maintain accurate procurement records, supplier databases, and asset inventory logs Assist in supplier negotiation for pricing, lead time, payment terms, and service agreements Ensure imported goods meet U.S. regulatory requirements (e.g., customs clearance, UL/NSF certification coordination) Monitor and report on procurement costs; identify opportunities for cost savings and process improvement Execute local procurement of store-level materials and consumables, including raising purchase requests, obtaining approvals, placing orders, coordinating delivery, and completing receipt confirmation and payment documentation Maintain and update material master data in procurement and ERP systems, ensuring accuracy of item codes, specifications, supplier linkages, and pricing records Collaborate cross-functionally with Operations, Finance, and Store Development teams Support ad hoc tasks and projects assigned by the Supply Chain Team Leader, senior management, or cross-functional partners in Supply Chain, Procurement, and Operations Occasional domestic travel to stores or supplier sites as needed (low frequency) Qualification 2-3 years of procurement, sourcing, supply chain, or related experience Fluent in both English and Mandarin Chinese (written and spoken) - required Experience working with Chinese suppliers or manufacturers strongly preferred Proficient in Microsoft Office Suite (Excel, Word); familiarity with ERP or procurement systems a plus Strong communication, negotiation, and organizational skills Comfortable working across time zones and managing occasional after-hours communication Knowledge of U.S. import/customs processes and relevant product certifications preferred Experience in retail, food & beverage, or consumer goods industries is a plus What We Offer Remote work flexibility until the Irvine, CA office opens (estimated November 2026? Opportunity to grow with a globally recognized premium tea brand Dynamic, multicultural team environment Health benefits and PTO per company policy
