Purchasing Specialist II

Purchasing Specialist II#26-14101 North Chicago, IL All On-site Job Description Creating shopping carts, need to understand funding category codes, understand how to onboard a new vendor, creating those, tracking invoice issues, confirming and tracking them. Creating capital requests, contract requests. Offsite storage, oversee the inventory. Creating PO's and tracking PO's. Good with people, customer service orientated. Great candidate: Customer orientated Organized!! Understands the world of purchasing, there's a life cycle. Do they understand it? Where they things can get stuck along the way. Had some experience with SAP/SRM. ? -- Can be trained on. Overqualified - sometimes she sees resumes, trying to get in the door, with a PHD. Not interested in. A lot of training involved don't want to lose the person. Bachelors would be the highest. What are the top 3-5 skills requirements should this person have? a) Processing of shopping Carts/requisitions within SRM to ensure the on-time delivery of necessary goods and services needed to support the business. b) Identification and resolution of problems with funding sources, invoices, confirmations and agreements. c) Submission of contract requests into procurement systems. Creation and oversight of RCEs What type of environment is this person working in? Office. North Chicago to shadow. (month or two and then head to Client Park) Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours? Fairly flexible. 5 days a week. Want to work early or late. No OT Does this position offer the ability to work remotely on a regular basis or is it an on-site role? If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? Onsite first 3 months, hybrid after. Purchasing Specialist The support specialist is responsible for timely processing of shopping Carts/requisitions within SRM to ensure the on-time delivery of necessary goods and services needed to support the PDS&T Combination Products, Aesthetics and Device organization (CAD). The Support Specialist also works on the identification and resolution of problems with funding sources, invoices, confirmations and agreements. Submission of contract requests into procurement systems. Creation and oversight of RCEs. Documentation of processes and activity. Responsibilities List up to 10 main responsibilities for the job. Include information about the accountability and scope. Demonstrate basic knowledge of the purchasing process (e.g., Purchasing policies and procedures SRM). Manage and process the SRM shopping cart queue to ensure timely processing of POs. Ensure shopping carts are transitioned to purchase orders and requestors are updated. Update vendor information (banking, address, etc. as needed) Ensure shopping carts, requisitions, and POs include the required documentation, correct category code, and are compliant with purchasing policies and procedures. Support invoice resolution by updating purchase orders as needed. Create contract requests in relevant systems (Conga and Coupa) and track through PO creation. Support capital process, including RCE preparation and review in accordance with financial policies and ensures the appropriate budget levels, cost centers, and person(s) responsible, and Work Breakdown Structure (WBS) levels are appropriate based on the scope of the RCE. Acts as an interface for purchasing internal customers and Finance regarding PO status. Encourages and develops positive relationships between key internal clients and suppliers Manages off-site storage process for equipment and lab supplies. Encourages and develops positive relationships between key internal clients and suppliers Other duties as assigned Qualifications List required and preferred qualifications (up to 10). Include education, skills and experience. High School diploma required. Two (2) or more years college, business school equivalent or equivalent job experience is desired Minimum 3 years experience required in areas such as Purchasing, Accounts Payable, accounting Customer Service, Finance, or other business-related experience. Preferred experience with the SRM purchasing system. Demonstrates critical thinking and problem-solving abilities Strong planning and organizational skills Demonstrated ability to prioritize and multi-task to enhance productivity and manage workload Strong communication and interpersonal skills

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