Procurement Coordinator

Job Description The Administrative Procurement Coordinator provides essential operational support to the Procurement function at one of our largest financial education clients. This role is responsible for managing day-to-day procurement administration, including processing purchase orders within NetSuite, overseeing the procurement helpdesk, supporting tactical purchasing, maintaining vendor and contract records, and coordinating contract execution via ContractLogix / LegalSifter. The position also supports supply chain management activities, including administration of Preferred Supplier Lists (PSLs), and monitoring supplier performance against SLAs and KPIs. Key Responsibilities Purchase Order (PO) Management

• Create, review, and process purchase orders in NetSuite in accordance with procurement policies and approval workflows.
• Ensure accuracy of PO data, vendor information, coding, contract alignment, and supporting documentation.
• Monitor open POs and follow up with internal stakeholders and vendors to support timely delivery and service continuity. Procurement Helpdesk & Inbox Management
• Serve as the first point of contact for procurement-related queries via the procurement inbox/helpdesk.
• Triage incoming requests, provide guidance on procurement processes, escalate where needed, and ensure timely and professional responses.
• Maintain service-level expectations and accurate tracking of inquiries. Tactical Procurement & Purchasing Support
• Conduct tactical or low-complexity procurement activities, including obtaining quotes, conducting simple sourcing events, and coordinating supplier communications.
• Assist with the purchasing of goods and services to ensure uninterrupted operations.
• Support evaluation of supplier options in alignment with PSLs and category strategies. Vendor Administration
• Maintain accurate and up-to-date vendor records in NetSuite and relevant procurement systems.
• Support vendor onboarding activities, including collection of required documentation and validation of compliance requirements.
• Assist with vendor lifecycle management, updates, and data integrity checks. Contract Administration
• Assist in loading and maintaining contract information, ensuring proper categorization, accuracy, and documentation completeness.
• Process contracts for review and approval in accordance with internal workflows.
• Coordinate and manage contract signatures using ContractLogix / LegalSifter.
• Track contract status, expirations, renewals, and ensure contracts are stored appropriately. Supply Chain Management Support
• Support the administration and upkeep of Preferred Supplier Lists (PSLs), including updating supplier records and ensuring staff have access to the correct approved suppliers.
• Assist in collecting, recording, and tracking supplier performance data, including adherence to service-level agreements (SLAs) and key performance indicators (KPIs).
• Provide support in monitoring supplier compliance, escalating concerns to procurement leadership as appropriate.
• Help maintain dashboards, scorecards, or logs used to monitor supplier performance and contract obligations. Procurement Process & Compliance Support
• Support adherence to procurement policies, procedures, and internal controls across purchasing activities.
• Assist with audits, data requests, and reporting requirements.
• Contribute to process improvement initiatives, documentation updates, and procurement training materials.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements 2+ years of administrative, procurement, supply chain, or operations support experience preferred. Experience with NetSuite or similar ERP systems strongly preferred. Experience with contract management tools (ContractLogix, LegalSifter, or equivalent) is a plus.