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Job Description
Business Operations Coordinator (HR, Finance & Procurement) Men's Wellness Centers Glen Allen, VA Job Details Full-time $23 - $30 an hour 23 hours ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Career development plan Vision insurance Employee discount Life insurance Referral program Qualifications Sourcing Confidential information handling Spreadsheets Administrative experience Business Administration Productivity software Business Associate's degree Full Job Description About Men's Wellness Centers Men's Wellness Centers is a physician-led, locally owned men's health organization helping men across Virginia find their edge over age. We provide concierge, membership-based care focused on hormone optimization, sexual health, medical weight loss, preventative medicine, and longevity. Our organization operates three high-performing clinics in Richmond, Virginia Beach, and Newport News, along with a growing telehealth platform. We are seeking a Business Operations Coordinator who enjoys variety, takes ownership, and wants broad exposure to every aspect of operating a growing healthcare business. Position Summary This is a hands-on, multi-functional role responsible for helping keep the business running smoothly across our locations. The Business Operations Coordinator supports human resources, purchasing, finance, reporting, and day-to-day administration. One hour you may be onboarding a new team member, the next reconciling invoices, ordering supplies, preparing reports, or helping improve a business process. The ideal candidate is highly organized, detail-oriented, comfortable handling multiple priorities, and enjoys solving problems and making things happen.
What You'll Do:
Human Resources Support Coordinate new-hire onboarding and orientation across all locations Maintain team-member files, documentation, and time-off records Support recruiting activities, including job postings, interview scheduling, and candidate communication Assist with benefits administration and routine employee questions Maintain confidential HR records and ensure documentation remains organized and audit-ready Support policy administration and employee communications Procurement and Purchasing Order medical supplies, office supplies, equipment, and other operational necessities Monitor inventory levels and reorder points across all clinics Source vendors and obtain quotes for routine purchases Process purchase orders and reconcile deliveries and invoices Maintain vendor information, contracts, and renewal calendars Assist leadership with identifying cost-saving opportunities Finance and Bookkeeping Support Process accounts payable and invoice coding Reconcile expenses, receipts, and corporate card transactions Assist with payroll preparation by collecting and verifying timesheets Support month-end close activities and financial reporting Monitor budgets and report variances to leadership Maintain organized financial records and supporting documentation General Operations Serve as an administrative resource for all clinic locations Maintain organized digital files, SOPs, and operational documentation Prepare reports and dashboards that provide visibility into key business metrics Coordinate projects and follow-up activities across departments Identify opportunities to improve processes, organization, and efficiency Assist with special projects and new business initiatives as assigned QualificationsRequired 2-5 years of experience in business operations, office administration, accounting support, human resources coordination, healthcare administration, or a similar role Exceptional organizational skills and attention to detail Ability to manage multiple priorities and shifting deadlines Strong written and verbal communication skills High degree of discretion and professionalism when handling confidential information Proficiency with Microsoft Office, spreadsheets, and business software Self-starter who takes ownership and follows through on responsibilities Preferred Experience supporting HR, payroll, accounts payable, procurement, or bookkeeping functions Experience working in healthcare, medical practices, multi-location businesses, or membership-based organizations Experience with CRM, EHR, HRIS, payroll, or accounting systems Associate's or Bachelor's degree in Business, Accounting, Human Resources, Healthcare Administration, or a related field Compensation & Benefits $23.00-$30.00 per hour, based on experience Full-time schedule (approximately 40 hours per week) Overtime eligible in accordance with state and federal law Discretionary performance bonus Health, dental, and vision insurance Health Savings Account (HSA) Flexible Spending Account (FSA) Paid time off Employee discount on services Professional development opportunities Clear path for advancement into broader operations leadership roles
Pay:
$23.00 - $30.00 per hour
Benefits:
Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance
