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Job Description
Purchasing and Inventory Coordinator Hardware Sales Inc. - 3.2 Bellingham, WA Job Details Full-time $20 - $26 an hour 1 day ago Benefits 401(k) 3% Match Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Vision insurance Qualifications Optimizing workflow processes Data integrity assurance Vendor relationship building Supplier performance analysis Communication with suppliers Procurement report preparation Three-way invoice matching Shipping and receiving discrepancy reporting Financial transaction processing Operations coordination AI tools proficiency Moving Purchase order management Mid-level Data summary reports High school diploma or GED Demand forecasting analysis Shipping and receiving inspections Analysis skills Order fulfillment receiving Data analytics demand planning Records management Continuous improvement Supply chain management solutions (enterprise solutions) Epicor ERP Physical inventory counts for inventory management Invoice reconciliation Vendor performance improvement Shipping and receiving inventory management Vendor relationship management
Full Job Description About Us:
Hardware Sales Inc is a third generation locally owned family company operating since 1962 and headquartered in Bellingham, WA. In addition to sales of hardware, tools, and all of the usual hardware store products, we are proud to provide our community with access to an extensive fleet of equipment rentals for both homeowners and contractors. Our Lawn Equipment Service Center is a certified repair center and offers a one-stop shop for purchasing, servicing and maintaining your lawn equipment. Hardware Sales has worked hard to become one of the Pacific Northwest's premier hardware suppliers. Whether it's plumbing or electrical materials, automotive or garden supplies, housewares or hand trucks, hand or power tools, fasteners or fencing, padlocks or paint, cable or chain - we have them all, and much, much more! Hardware Sales is an award-winning business that fills several city blocks in Bellingham and offers over 68,000+ items for sale to everyone from do-it-yourself homeowners to major contractors. What started in 1962 with three people, now has over 140 employees and covers a total of 37,000 square feet of retail and 50,000 Sq. Ft. warehouse In Bellingham, a 32,000 Sq. Ft. warehouse in Ferndale, WA, and a 55,000 Sq. Ft. warehouse in Whiteland, IN. We are extremely proud of the customer service priority that has won us Cascadia Daily News Best Customer Service in 2022, in addition to winning Best Hardware Store more than once. Our reputation for having courteous and knowledgeable employees, the hundreds of years of hardware experience that our employees represent, and the extensive selection of tools, materials and supplies we carry make us one of a kind.
Job Summary:
We are seeking a detail-oriented Purchasing and Inventory Coordinator to join our team. This position works closely with the Purchasing Manager to support end-to-end purchasing operations, from order placement through receipt and payment processing. Core responsibilities include managing purchase order paperwork, reconciling incoming shipments against packing lists and POs, and ensuring accurate documentation is passed to Accounts Payable for payment. The role also supports inventory forecasting, vendor communication, and data accuracy within our purchasing systems.
Key Responsibilities:
Purchase Order & Receiving Documentation Review, process, and maintain purchase orders from submission through closure. Receive and reconcile vendor packing lists against purchase orders, flagging and resolving discrepancies. Complete receiving paperwork to verify that orders landed correctly, then route finalized documentation to Accounts Payable for payment processing. Maintain accurate records of order status, receipt confirmations, and any variances. Inventory Management Reconcile physical inventory with purchase orders and receiving records. Use data analytics to identify discrepancies and improve inventory accuracy. Collaborate with team members to ensure stock levels align with sales forecasts and customer demand. Inventory Forecasting & Purchase Orders Analyze historical data to support a rolling 52-week inventory forecast. Review system-generated purchase orders, verify accuracy, and coordinate timely submission to vendors. Vendor Management Communicate with vendors to resolve shipment discrepancies, confirm lead times, and maintain updated pricing and product records. Monitor vendor performance and escalate issues to the Purchasing Manager as needed. Operational Support & Process Improvement Generate and interpret purchasing and inventory reports to identify actionable improvements. Identify opportunities to streamline receiving and documentation workflows. Ensure compliance with company policies for purchasing, receiving, and payment practices.
Qualifications:
High school diploma or equivalent; post-secondary education in business, supply chain, or related field preferred. Experience in purchasing, inventory management, or supply chain operations, ideally within a retail or hardware environment. Proficiency with software tools like Epicor or similar ERP systems; familiarity with AI software is a plus. Strong analytical and organizational skills, with a keen eye for detail. Excellent communication skills for vendor coordination and cross-departmental collaboration. Ability to adapt to evolving technology and business processes.
Benefits :
401(k) with 3% salary raise given upon enrollment and 2% company matching contribution (after 1 year of employment). Dental insurance. Medical insurance. Vision Insurance Medical FSA (Flexible Spending Account). Paid time off, starting at two weeks per year. LegalShield and IDShield legal and identity theft protection services. Welcome Home program for assistance purchasing a home. Employee Assistance Program with free therapy, counseling, and life coaching services. This position requires a combination of physical activity and desk work. You will spend time sitting or standing at a desk for extended periods while reviewing reports, analyzing data, and processing purchase orders. The role also involves physical tasks such as counting inventory, comparing stock levels to system recommendations, and occasionally moving inventory items. You should be able to lift and carry items up to 50 pounds, including placing them on or retrieving them from shelves. The job may also require climbing ladders, bending, squatting, or standing for periods while conducting inventory counts or organizing stock. Attention to detail is critical, as you'll need to accurately identify differences between similar items and part numbers. Strong numerical and organizational skills are essential to succeed in this role. This role is regular full-time, non-exempt, hourly position. Hardware Sales is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race (including traits historically associated or perceived to be associated with race, which include, but are not limited to, hair texture and protective hairstyles such as afros, braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability (including obesity), genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Hardware Sales is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.
