Indirect Procurement Specialist

Indirect Procurement Specialist at Swoon Indirect Procurement Specialist at Swoon in Kenmore, Washington Posted in about 3 hours ago.

Type:

full-time

Job Description:

Role Overview This role sits within a Procurement Center of Excellence (COE) and plays a key part in strengthening end-to-end sourcing execution, supplier governance, and category intelligence. The Coordinator supports both procurement intake and workflow execution (~50%) and supplier intelligence, category insights, and sourcing enablement (~50%), helping ensure procurement decisions are data-driven, well-governed, and aligned to category strategies. Top spend categories will be Technology, Engineering, and Construction services. Key Responsibilities Procurement Operations & Intake Management Manage intake and triage of procurement requests including purchase requisitions, vendor proposals, and business requirement submissions Ensure completeness, accuracy, and compliance of sourcing requests prior to routing Coordinate routing across key stakeholder groups including Procurement, Finance, Operations, IT, Cybersecurity, Compliance, and Safety Track approvals and ensure timely progression through sourcing and governance workflows Support continuous improvement of intake processes, templates, and stakeholder engagement to improve sourcing efficiency and cycle times Act as a key connector between requestors and procurement/category teams to ensure alignment on requirements and next steps Supplier Intelligence & Category Support Support category managers with supplier segmentation, profiling, and rationalization (e.g., strategic, preferred, emerging, and non-preferred suppliers) Develop and maintain category workbooks including supplier landscape analysis, benchmarking, risk indicators, and innovation insights Maintain and update approved bidder lists (ABLs) and support supplier shortlisting for RFP/RFQ execution Assist with supplier onboarding, communications, and enablement activities Conduct market and supplier research to identify emerging capabilities, cost drivers, and supply risks Support development of category strategies, supplier performance tracking, and governance reporting Contribute to supplier scorecards, dashboards, and sourcing analytics to support decision-making Qualifications Bachelor's degree in Supply Chain, Business, Finance, or related field preferred PMP or other project management certification strongly preferred 3+ years of experience in procurement, sourcing, supply chain operations, supplier management, or market/competitive intelligence 3+ years of experience in technology and construction purchasing experience including vendor and supplier management Strong understanding of procurement and sourcing lifecycle (intake ? RFx ? award ? supplier management) Experience supporting category management, supplier segmentation, or sourcing analytics Ability to translate data into structured insights, reports, and procurement deliverables (workbooks, dashboards, supplier profiles) Familiarity with procurement governance, supplier risk concepts, and RFP/RFQ processes Strong communication skills with ability to partner across technical and non-technical stakeholders Experience in a COE, shared services, or centralized procurement environment is a plus