Executive Operations Partner to CEO

Scion Staffing has been engaged to conduct a search for an Executive Operations Partner to the CEO for an innovative and highly respected privately held organization within the construction, real estate, and development industry. This is a full-time onsite opportunity based in San Jose, California.

POSITION OVERVIEW

The Executive Operations Partner to the CEO will serve as a trusted extension of executive leadership, supporting daily operations, organizational priorities, and strategic initiatives in a fast-paced and collaborative environment. This role blends high-level executive partnership with operational coordination, cross-functional communication, and project support across multiple business functions. The ideal candidate is proactive, highly organized, adaptable, and excited by the opportunity to grow into broader operational and Chief of Staff-type responsibilities over time.

PERKS:

Competitive compensation ranging from $140,000-$160,000 annually Opportunity to work closely with executive leadership on high-impact business initiatives Long-term career growth with exposure to strategic operations and executive decision-making Stable, team-oriented culture with strong employee tenure and collaboration Comprehensive benefits package and professional development opportunities

RESPONSIBILITIES

Manage executive operations, including calendaring, inbox management, travel coordination, meeting preparation, and communication support Coordinate cross-functional projects, priorities, and operational follow-through across multiple departments Prepare executive summaries, dashboards, reports, and presentation materials to support organizational planning and decision-making Support process improvement initiatives, workflow organization, and operational efficiency efforts Serve as a liaison between executive leadership, internal teams, and external stakeholders while handling sensitive information with professionalism Assist with strategic initiatives, operational planning, and evolving Chief of Staff-type responsibilities as the role grows

QUALIFICATIONS

Experience supporting senior executives, founders, or operational leadership teams in fast-paced environments Strong organizational, communication, prioritization, and problem-solving skills with exceptional attention to detail Ability to manage confidential information with professionalism, discretion, and sound judgment Experience within construction, real estate development, architecture, property management, or similarly operational industries preferred Proficiency with Microsoft Office, Google Workspace, reporting tools, workflow systems, business analytics, or AI-enabled operational tools preferred

COMPENSATION AND BENEFITS

This opportunity offers a competitive salary in the range of $140,000-$160,000 annually, depending on experience, along with a comprehensive benefits package and long-term career growth potential. The organization offers a highly collaborative and entrepreneurial environment where employees are encouraged to contribute strategically while building meaningful long-term careers.

ABOUT OUR SEARCH FIRM

: Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Pay:

$140,000.00 - $160,000.00 per year Ability to

Commute:

San Jose, CA 95112 (Required)

Work Location:

In person