Assistant to the CEO

Assistant to the CEO Tallahassee, FL Job Details 1 day ago Qualifications Meeting minutes Statistics Microsoft Excel Phone communication Financial reporting Expense management Handling customer inquiries Executive administrative support Collaborating with government agencies Mid-level Financial statement preparation Decision making Patient interaction Productivity software Office management Managing executive calendars Data collection Phone call management Associate's degree Travel scheduling 2 years Communication skills

Full Job Description Description:

The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and can work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with the Board of Directors, staff (at all levels), community partners, patients, and other stakeholders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with high professionalism. Confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

Requirements:

EXECUTIVE ADMINISTRATOR FUNCTIONS

Handle confidential information according to strict ethical standards Serve as the direct support staff to the Chief Executive Officer (CEO) Communicate and handle incoming and outgoing electronic communications on behalf of the CEO Accompany the CEO to meetings and events or attend in her stead Assist the CEO with patient's questions and scheduling 2 of 3 Assures that the day-to-day functions of the Executive Suite run smoothly Serve as executive suite's liaison with government agencies, members of the Board of Directors, organization staff, and external constituencies Arrange travel schedules and reservations for executive management as needed Prepare calendars, reports, summaries, financial statements, travel itineraries, and other documents Maintain expense reports for the executive suite Assist the executive team with the preparation of presentation materials Draft and write multiple types of executive correspondence Answer phones and direct all incoming calls to the appropriate party promptly and efficiently Review and distribute incoming mail and prepare outgoing mail as necessary Organize, reserve, and oversee conference room assignments Interact and coordinate with vendors and consultants Collect pertinent data for analysis and create statistical spreadsheets and reports Create, analyze, and organize organizational documents Advise staff and partners on the best way of conducting administrative tasks Ensure good organizational understanding and show passion for patients Participate in training and development for administrators and other relevant training Prioritize and manage multiple projects simultaneously and follow through on issues promptly Coordinate with Department Managers for any office management activities Compile data, meeting minutes, and electronic information Other duties as assigned

PROFESSIONALISM / ETHICS / RESPONSIBILITY FOR CONFIDENTIAL MATTERS

Will be able to work with diverse people and diverse ideas Must possess good communication skills both verbally and non-verbally Will attend meetings or training to become a more valued staff member Expected to adhere to the Code of Ethics and professional standards as required by Bond's Code of Conduct Confidentiality is of the

UTMOST IMPORTANCE.

This position is exposed to detailed and sensitive information regarding Bond's operations and patient information. Any violations are grounds for dismissal.

EDUCATION A

minimum of an associate degree or two years of executive-level experience Experience with Microsoft applications, including PowerPoint, Word, and Excel Experience working with a diverse population Experience working in a position that requires excellent customer service