Dealership Controller and Executive Administrator To CEO

Confidential Automotive Company | Tewksbury / Lowell, MA Area Full-Time | In-Person Dealership Accounting Experience Required Notary Preferred Are You Great at the Dealership Office Side, But Ready for More? Have you ever felt like you were capable of more than your current role allowed? A growing automotive company is conducting a confidential search for a highly organized dealership accounting and administrative professional to work directly with the CEO as a trusted right hand. This role is ideal for someone who already understands dealership accounting, titles, registrations, billing, payoffs, contracts, paperwork, deadlines, lenders, vendors, customers, and the constant follow-up it takes to keep a dealership running. You may already be the person people depend on. You catch the mistakes. You fix missing paperwork. You follow up when others forget. You keep things moving behind the scenes. But maybe your current role has a ceiling. Maybe you are valuable, dependable, and trusted, but you are not getting the growth, exposure, income potential, or influence you know you are capable of. This opportunity is for someone who wants more. About the Opportunity This is not a basic admin role. This is not a traditional back-office dealership role. This is a right-hand role working directly with the CEO of a growing automotive company that is building beyond the traditional dealership model. The company is involved in automotive retail, service, EVs and hybrids, business growth, operations, real estate, capital, and other strategic projects. The CEO is looking for someone who can help organize the business, support dealership accounting and office functions, manage follow-up, handle documents, track what matters, and make sure important items do not fall through the cracks. As the CEO and company grow, this role is designed to grow too, in responsibility, compensation, trust, influence, and exposure. What You Will Do Dealership Accounting & Office Support Support dealership accounting, office administration, and financial organization. Help review and organize accounting records, schedules, reports, and dealership paperwork. Track payables, receivables, deposits, funding, payoffs, contracts, and office follow-up items. Support month-end preparation and accounting cleanup. Work with accounting staff, managers, lenders, vendors, and outside professionals. Help create visibility into what is pending, missing, overdue, or incomplete. Help keep the business financially and administratively organized. Titles, Registrations & Notary Work Process and track vehicle titles, registrations, and related paperwork. Follow up on missing documents until completed. Support deal jackets, payoffs, lender documents, insurance documents, customer paperwork, and vendor paperwork. Keep title and registration files accurate and organized. Handle notary work for customer, company, and business documents. Current notary preferred. Willingness to become a notary is required. Executive Administrative Support to CEO Work directly with the CEO to help manage email, calendar, meetings, follow-up, and priorities. Draft emails, follow-up messages, meeting notes, and task lists. Track open items and make sure important things get completed. Help organize documents, calls, meetings, deadlines, and business priorities. Support additional executives with administrative and follow-up needs. Help the CEO stay focused on leadership, growth, capital, and high-value business activity. Business Organization & Systems Create and maintain trackers, checklists, spreadsheets, and follow-up systems. Organize files, folders, reports, company records, and business documents. Help build simple systems so the company runs with more structure. Track deadlines, open loops, and important business commitments. Help coordinate between sales, service, accounting, finance, ownership, and outside partners. Support special projects involving business growth, lending, fundraising, real estate, compliance, and operations. Who This Role Is Built For This role is ideal for someone who has dealership accounting or dealership office experience and wants a bigger opportunity.

You may currently be a:

Dealership controller. Assistant controller. Office manager. Accounting office employee. Title clerk. Billing clerk. Registration clerk. Dealership administrative assistant. Executive assistant in an automotive business. Notary or document specialist. You may be strong at what you do, but ready to get closer to ownership, decision-making, business growth, and the bigger picture. You may feel stuck in a role where you are reliable, valuable, and trusted, but not truly growing. This opportunity is for someone who wants to grow beyond the traditional dealership office ceiling. What Makes This Role Different Most dealership office roles are narrow. You do the paperwork. You handle the titles. You clean up the accounting. You chase the missing items. You keep the store moving. But you may never get invited into the bigger conversations. This role is different. You will work closely with the CEO and executive team. You will help organize growth projects, support business decisions, manage high-priority follow-up, and help build systems from the ground floor. You will use your dealership experience while learning more about ownership, leadership, finance, operations, capital, and company-building. For the right person, this can become a long-term growth path. What We Are Looking For Someone who is: Highly organized. Detail-oriented. Strong with numbers. Strong with follow-up. Strong with planning. Comfortable with dealership paperwork. Comfortable with accounting and financial information. Comfortable working directly with a fast-moving CEO. Able to handle confidential information with maturity. Professional with customers, lenders, vendors, managers, and executives. Willing to take ownership. Willing to learn. Willing to grow. Willing to help bring order to a fast-moving business. This Role Is For Someone Who Thinks Like This "I know I am capable of more than my current role." "I understand the dealership world, but I want a bigger seat at the table." "I like being the person people can count on." "I notice details others miss." "I follow up until things are done." "I want to work closer to ownership and leadership." "I want my income and influence to grow as my value grows." "I want to help build something, not just maintain what already exists." "I am ready for more responsibility." This Role Is Not For Someone Who Needs constant direction. Avoids follow-up. Does not like details, documents, accounting, or deadlines. Gets overwhelmed by a fast-moving environment. Only wants to stay in a narrow dealership office role. Is uncomfortable working directly with ownership. Does not want responsibility. Does not want to learn new systems. Wants a slow, predictable job with limited growth. Preferred Background Dealership controller experience. Assistant controller experience. Dealership office manager experience. Dealership accounting experience. Title clerk experience. Billing clerk experience. Registration experience. Automotive accounting experience. Administrative assistant or executive assistant experience. Notary experience. Requirements Dealership accounting or dealership office experience required. Strong attention to detail. Strong organizational skills. Strong follow-up skills. Comfortable with spreadsheets, email, calendars, documents, and dealership paperwork. Ability to handle confidential information. Professional communication skills. Reliable attendance. Ability to manage multiple priorities at once. Must be able to work in person in the Greater Tewksbury / Lowell, MA area. Bilingual English/Spanish preferred. Notary preferred or willingness to become a notary. Confidentiality This is a confidential search. Company details will be shared with qualified candidates during the interview process. All inquiries and conversations will be handled discreetly. Candidates currently employed in the automotive industry are encouraged to apply confidentially. Compensation Compensation will be based on experience, ability, and fit. Growth in responsibility and compensation will be tied to performance, trust, ownership, and the value created in the role as the business grows so will your compensation. How to Apply Please send your resume and answer the following questions: What dealership accounting, controller, office manager, title, billing, or registration experience do you have? Are you currently a notary? If not, are you willing to become one? Are you EVR Certified for MA Registrations or have been in the past or willing to do it? Are you comfortable working directly with the CEO and executive team? Why do you believe you would be a strong fit for a right-hand role supporting a fast-moving CEO and growing company?

Job Type:

Full-time Pay:

$120,000.00 - $145,000.00 per year

Benefits:

401(k) Paid time off People with a criminal record are encouraged to apply

Work Location:

In person