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Assistant to the CEO
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Lake to River Economic Development
Youngstown, OH (In Person)
$57,500 Salary, Full-Time
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Job Description
Position:
Assistant to the CEO Reports to: Chief Executive Officer (CEO)Classification:
Full Time/Exempt Salary:
$50,000-$65,000Summary/Objectives:
Job Purpose:
Provide executive-level support to the Chief Executive Officer (CEO). This individual is also responsible for managing board and council communications and the Lake to River office.Job Duties and Responsibilities:
Provide administrative leadership to theCEO:
Provide administrative and coordination support for the executive- Maintain CEO's calendar and calls using judgment and discretion in coordinating external and internal activities and commitments.
- Screen public requests and situations not requiring the personal attention of the President/CEO and refer to appropriate staff.
- Review and route incoming documents and reports, establish priorities, and gather pertinent background information to facilitate appropriate action.
- Draft and edit letters, emails, and other correspondence from the CEO.
- Support community event or meetings
- Organize staff meetings and retreats
- Provide event support, as directed by CEO
- Support projects managed by executive staff members.
- Attend department leadership or other meetings; document and follow-up on action items as required.
- Take notes and follow up on assignments at operational meetings Perform additional duties as assigned
Board Operations:
- Coordinate board, council and committee meetings, including scheduling, disseminating materials, taking minutes, and logistics.
- Maintain board records and support the board with administrative tasks including attendance, documentation, and annual administrative requirements.
- Serve as a liaison between the CEO, board members, and staff to support communication and follow-through. Office Management
- Manage daily office tasks including welcoming guests, shipping and accepting deliveries, opening and appropriately disseminating daily mail, ordering supplies, arranging maintenance and equipment repairs or other needs.
Success:
Demonstrates sound judgment and decision-making ability. Adaptable and able to manage shifting priorities. Resourceful, proactive, and solution oriented. Professional and trustworthy with a high level of discretion. Comfortable interacting with executive leaders and stakeholders.- Effective coordination and communication skills
- Quick to learn and adapt
- Balances internal and external focus and competing priorities
- Resourceful and a problem solver
- Supportive, self-aware and trustworthy
- Situational adaptability Required Education, Experience and Abilities
- 4-7 years' experience supporting senior management or executives
- Ability to manage sensitive and confidential information with discretion.
- Exceptional written and verbal communication and organizational skills, and attention to detail.
- Proactive, positive, resilient, self-starter, high degree of initiative.
- Proven ability to work with individuals of diverse backgrounds and positions (staff, board members, partners, donors, elected officials, vendors).
- Organization, prioritization, and time management skills
- Flexible, adaptable, and able to coordinate moving parts smoothly.
- Ability to anticipate and support others' needs; take initiative
- Advanced knowledge of Microsoft Office software, including Word, Excel, PowerPoint and Outlook.
Preferred Background:
- Bachelor's degree in business, English/writing, computer science or human resources preferred
- A robust knowledge of the Lake to River region.
Physical Requirements:
- Ability to work in an office environment and collaborate with others, including extended periods of sitting, typing, and computer use, along with routine movement throughout the workplace.
- Regular use of standard office equipment, including computers, phones, and printers.
- Occasional lifting or moving of items up to 25 pounds.
- Ability to travel locally as needed for meetings or events, including a valid driver's license and insurability.