Personal Project Manager to the CEO

Personal Project Manager to the CEO Health & Wellness Business Salt Lake City, UT Job Details Full-time $25 - $38 an hour 1 day ago Benefits Paid time off Employee discount Flexible schedule Qualifications Teamwork Process improvement Executive administrative support Attention to detail Calendar management Full Job Description About the Role We are seeking a highly capable, proactive, and organized Executive Assistant / Personal Project Manager to support the CEO and Founder of a fast-growing AI-native health technology company. This is not a traditional administrative role. The position is centered around helping drive execution across the CEO's priorities, projects, partnerships, and strategic initiatives while ensuring communication, accountability, and momentum are maintained across teams and stakeholders. The ideal candidate is highly resourceful, extremely organized, fast-moving, and able to keep many parallel initiatives aligned and progressing. You should be comfortable operating in a dynamic startup environment with evolving priorities, incomplete information, and ambitious timelines. You will act as a central coordination point between leadership, teams, external partners, vendors, and ongoing initiatives — helping transform ideas into structured action and ensuring stakeholders receive what they need to keep projects moving forward. Key Responsibilities Support the CEO and Founder in driving execution across key priorities and initiatives. Help organize, prioritize, and track ongoing projects, discussions, and decisions. Ensure important follow-ups, deliverables, and stakeholder requests are not missed. Help maintain momentum across fast-moving and evolving initiatives. Anticipate bottlenecks and proactively help remove blockers. Project & Stakeholder Coordination Coordinate across internal teams, external partners, contractors, vendors, and stakeholders. Follow up with teams to ensure tasks, deliverables, and timelines stay on track. Help ensure stakeholders receive the information, approvals, assets, or support they need. Organize project updates, priorities, action items, and next steps. Help translate high-level discussions into actionable tasks and accountability. Leadership & Cross-Functional Coordination Coordinate across product, operations, marketing, engineering, logistics, and leadership teams. Maintain visibility across multiple parallel projects and initiatives. Help improve communication and alignment between departments. Organizational & Process Support Help create structure around evolving projects and workflows. Support documentation, SOPs, and internal organizational systems where needed. Assist with improving coordination, communication, and operational efficiency. Communication & Executive Coordination Draft professional emails, summaries, presentations, and internal updates. Coordinate communication between leadership and internal/external stakeholders. Maintain highly professional, polished, and discreet communication. Special Projects Support strategic initiatives, launches, partnerships, hiring coordination, events, and executive projects. Handle highly varied responsibilities requiring adaptability, ownership, and independent thinking. Step into operational gaps where needed to help keep execution moving forward. Ideal Candidate We are looking for someone who: Is exceptionally organized and detail-oriented. Thinks proactively and several steps ahead. Naturally follows through and drives accountability. Can manage many moving parts simultaneously. Thrives in fast-changing and entrepreneurial environments. Is highly dependable, resourceful, and calm under pressure. Has excellent communication and coordination skills. Learns quickly and adapts easily. Is highly trustworthy, discreet, and professional. Is comfortable working with modern technology and AI tools. Enjoys helping visionary leaders turn ideas into execution. Preferred Experience Experience in some or all of the following is highly valuable: Executive assistant, chief-of-staff, or project coordination roles Founder or CEO support Project management or operational coordination Startup or high-growth company environments Technology or AI-related companies Workflow automation and organizational systems Cross-functional team coordination Remote and international team environments What We Offer Opportunity to work closely with the CEO and Founder in a highly innovative industry High-impact role with broad exposure across the business Dynamic and entrepreneurial environment Significant learning and growth opportunities Flexible and collaborative culture

Pay:

$25.00 - $38.00 per hour

Benefits:

Employee discount Flexible schedule Paid time off

Work Location:

In person