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Executive Coordinator
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Lakeshore Foundation
Birmingham, AL (In Person)
$57,500 Salary, Full-Time
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Job Description
Lakeshore Foundation is a non-profit 501c3 organization. Our mission is to encourage and provide opportunities for people with disability to live a healthy lifestyle through activity, research, advocacy, and health promotion.
New Job Posting:
Position Title:
Executive Coordinator The Executive Coordinator plays a critical role in supporting Lakeshore Foundation's mission by providing high-level administrative support to the CEO while coordinating operational and cross-departmental initiatives. This mid-level role ensures executive priorities are advanced, operational processes run smoothly, and communication across departments remains clear and efficient. This position is ideal for a detail-oriented, proactive professional with excellent organizational skills, experience in operations, and the ability to manage multiple priorities with discretion and tact.Key Responsibilities:
Executive Support (approx.60%)- Serve as the primary administrative support for the CEO, including scheduling, meeting coordination, travel logistics, anticipation of potentially beneficial or challenging issues facing the organization and the CEO and brings them forth with candor, and preparation of briefing materials.
- Manage internal and external communications on behalf of the CEO, maintaining professionalism and confidentiality.
- Assist in the planning, logistics, and documentation of board meetings, strategic partner meetings, and advisory council engagements.
- Help track and manage special projects led by the CEO, ensuring timely follow-up and alignment with organizational goals.
- Create and maintain tracking systems (e.g., SOP documents, dashboards) to monitor timelines, deliverables, and operational metrics.
- Support operational process improvement projects, including documentation and roll-out of standardized workflows.
- Assist in developing role clarity tools (e.g., RACI charts) and project ownership assignments to enhance efficiency and reduce overlap. Operational Coordination (approx. 40%)
- Support day-to-day coordination of administrative operations across departments.
- Assist in the implementation and monitoring of operational processes such as event logistics, and departmental communications.
- Coordinate interdepartmental collaboration by facilitating meetings, tracking shared initiatives (e.g., grant writing, member services), and documenting action steps.
- Work closely with Facilities and Guest Services teams to help ensure an excellent visitor experience and smooth internal operations.
Qualifications preferred:
- Bachelor's degree in Business Administration, Marketing, Communications, Nonprofit Management, or related field.
- 3-5 years of experience in an administrative, operations, or project coordination role—preferably in a nonprofit, healthcare, or mission-driven organization.
- Demonstrated ability to manage multiple complex tasks and projects with a high degree of accuracy and attention to detail.
- Strong interpersonal and written communication skills.
- Proficient with Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Outlook); experience with Microsoft Co-Pilot or other workflow tools is a plus.
- Has lived experience with a disability.
- Ability to maintain confidentiality and exercise discretion in dealing with sensitive information.