Construction Administrator

Description We are looking for a detail-oriented Construction Administrator to support project operations for a Contract position based in Brea, California. In this role, you will help keep construction activities organized by coordinating documentation, vendor communications, cost-related records, and renovation tracking. The ideal candidate is comfortable working with project management systems, managing multiple priorities, and partnering with internal teams to keep projects moving efficiently. This is a hybrid work opportunity requiring Monday, Wednesday and Friday to be worked onsite.

Responsibilities:

• Manage the full administrative lifecycle of contracts, purchase orders, and change documentation, ensuring timely routing, approvals, and execution through digital tools such as DocuSign.
• Coordinate with contractors and suppliers to maintain productive working relationships, track invoice status, and support accurate payment processing.
• Monitor renovation progress across units by maintaining organized records, updating milestone information, and sharing status details with appropriate stakeholders.
• Assist with solicitation activities by preparing bid packages, supporting scope documentation, and organizing contractor selection and award materials.
• Provide project administration support for budgeting, schedules, setup activities, closeout tasks, and construction documentation such as RFIs, submittals, and meeting records.
• Maintain structured filing systems for project documents, warranties, turnover materials, and closeout records while supporting compliance with company procedures.
• Prepare loan draw submission packages by assembling required backup documentation and ensuring deadlines are met.
• Facilitate communication among project teams by coordinating meetings, creating agendas, recording minutes, and distributing follow-up information.
• Deliver general administrative support to office and field personnel, including handling inbound calls, data entry, correspondence management, and document distribution. Requirements
• Associate degree from a two-year college or technical program required; bachelor's degree preferred.
• 1-2 years of experience in construction administration or a closely related support role.
• Demonstrated ability to work with contracts, vendors, and project documentation in a fast-paced environment.
• Proficiency with Smartsheet or similar project management software is required.
• Strong computer skills, including Microsoft Word, Excel, Outlook, OneDrive, and SharePoint, as well as DocuSign.
• Experience with Yardi, especially job cost-related functions, is highly valued.
• Ability to manage inbound calls, perform accurate data entry, and handle administrative office responsibilities with strong attention to detail.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .