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Contracts Administrator
Job
Robert Half
Foster City, CA (In Person)
Full-Time
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68
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Job Description
A well-established Bay Area real estate development company is seeking a Contracts Administrator to support its Development and Investment team on a long-term contract basis. This position requires onsite presence in Foster City and will work closely with project managers, consultants, contractors, vendors, accounting personnel, and company leadership to coordinate and administer contracts throughout the lifecycle of commercial and residential development projects. The ideal candidate will have experience supporting contract administration activities within the architecture, engineering, construction, or real estate development industries, including experience working with architect, engineer, consultant, contractor, and vendor agreements. This role requires strong organizational skills, attention to detail, sound business judgment, and the ability to manage multiple projects and deadlines in a fast-paced environment.
Key ResponsibilitiesManage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeoutDraft, review, process, and maintain contracts, purchase orders, change orders, consultant agreements, and related project documentationCoordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendorsSupport the onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendorsAssist with the preparation and administration of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and bid-related documentationAnalyze contract requirements, identify potential risks or conflicts, and escalate issues as appropriateTrack contract status, key milestones, deliverables, and project deadlinesReview insurance certificates and supporting documentation for contractual complianceMaintain contract tracking systems and documentation throughout the project lifecycleProcess project-related invoices, billing documentation, expense tracking, and contract-related financial recordsSupport project billing activities and coordinate contract administration requirements associated with active construction and development projectsMaintain organized contract and project files, ensuring records are accurate, complete, and audit-readyCommunicate regularly with project managers, consultants, contractors, accounting personnel, and other stakeholders regarding contract status and project requirementsAssist with project closeout activities, including collection of final documentation, compliance materials, and contract records
Key ResponsibilitiesManage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeoutDraft, review, process, and maintain contracts, purchase orders, change orders, consultant agreements, and related project documentationCoordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendorsSupport the onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendorsAssist with the preparation and administration of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and bid-related documentationAnalyze contract requirements, identify potential risks or conflicts, and escalate issues as appropriateTrack contract status, key milestones, deliverables, and project deadlinesReview insurance certificates and supporting documentation for contractual complianceMaintain contract tracking systems and documentation throughout the project lifecycleProcess project-related invoices, billing documentation, expense tracking, and contract-related financial recordsSupport project billing activities and coordinate contract administration requirements associated with active construction and development projectsMaintain organized contract and project files, ensuring records are accurate, complete, and audit-readyCommunicate regularly with project managers, consultants, contractors, accounting personnel, and other stakeholders regarding contract status and project requirementsAssist with project closeout activities, including collection of final documentation, compliance materials, and contract records