Contract Administrator

JOB SUMMARY

The Contract Administrator/Receptionist position is responsible for handling contract-related administrative tasks and serving as the primary receptionist. This role involves managing documentation, coordinating administrative processes, and providing front-desk support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Regular interaction with staff across departments is part of the role, making collaboration and clear communication important.

ESSENTIAL JOB FUNCTIONS

Contract Administration:

Review contracts against sales financials for accuracy and ensure all jobs are properly set up in company systems in a timely and accurate manner. Maintain organized contract files, track contract-related information, and coordinate contract documentation across internal departments. Collect, verify, and maintain labor compliance documentation to ensure adherence to regulatory and company standards. Manage insurance requirements, including subcontractor insurance compliance, OCIP/CCIP enrollment, insurance requests, and certificates. Prepare and submit prequalification packets, LEED documentation, and other project-specific compliance requirements as needed. Generate reports on change order status and reconcile change orders between systems in collaboration with Accounting. Greet visitors, answer and route calls, manage incoming/outgoing mail and courier services, and maintain a professional reception and front exterior area. Coordinate meetings, conference rooms, and travel arrangements; manage calendars and support office operations. Provide administrative support including data entry, document preparation, office supply management, clerical assistance, and support for special projects. This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

LEADERSHIP COMPETENCY MODEL

This role requires the demonstration of the following competencies: Instills Trust | Communicates Effectively | Demonstrates Customer Focus | Takes Initiative | Makes Quality Decisions | Drives Growth | Ensures Accountability | Drives Results

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of contract administration and document management processes. Skill in organizing and maintaining accurate records and files. Ability to communicate professionally with internal and external contacts. Skill in performing data entry and generating basic reports with attention to detail. Knowledge of insurance and compliance documentation requirements. Ability to multitask and manage priorities in a fast-paced office environment.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Office setting with standard business hours. May require occasional overtime based on business needs.

PLANNED BUSINESS TRAVEL

This job requires no planned business travel.

EDUCATION AND EXPERIENCE

High school diploma or equivalent is required. Associate or bachelor s degree, preferred. Zero to two years of experience in contract administration, office administration, or a similar role.

COMPENSATION

This compensation information is a good faith estimate of the salary or hourly wage range that DuraServ reasonably expects to pay upon hire, and is provided in accordance with applicable state and local pay transparency laws. Similar positions located outside of a covered jurisdiction may not necessarily receive the same compensation. The anticipated compensation range for this role is $27.22 to $34.02 and reflects the range DuraServ expects to pay at the time of hire, based on factors including geographic market, skills, experience, qualifications, and internal equity.

Salary/Hourly:

Hourly In addition to base compensation, this role is eligible for the following: Medical, dental, and vision insurance 401(k) with company match Paid time off and company holidays Equal Opportunity Employment DuraServ and its subsidiaries are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. Accommodation DuraServ and its subsidiaries are committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please email hr@duraservcorp.com .