Contract Administrator

Contract Administrator Kolmar Americas, Inc. Shelton, CT Job Details Full-time From $65,000 a year 2 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance 401(k) matching Life insurance Qualifications Confidential information handling Microsoft Excel Interpersonal skills ERP systems Word embeddings Administrative experience Bachelor's degree Attention to detail Productivity software Time management Full Job Description About

KOLMAR AMERICAS, INC.

Kolmar Americas, Inc. is a wholly owned subsidiary of Kolmar Group AG. Kolmar Group, based in Zug, Switzerland, is the corporate parent of all Kolmar companies (collectively, "Kolmar"). Kolmar is a virtual integrated petroleum, petrochemicals, gasoline, and renewable fuels company. The company sources, transports, stores, produces and markets products on a global scale. Kolmar was founded in 1997 and has steadily grown to become a major player with global reach. Operations are controlled from the company's main hubs, including Zug, Switzerland; USA Headquarters in Shelton, Connecticut; and, Singapore which serves as a regional center. Kolmar is a part of the United Nations 2030 Sustainable Development Goals. Our commitment to Environmental, Social and Governance Policy (ESG) to create value in communities, adapt our business to combat poverty, social inequality, and protect our planet from climate change and depletion of natural resources is core to our operating model. We provide opportunities for our talented employees to impact their communities every day. Our mission of "Kolmar MATTERS" is core to our success and culture as a company.

Job Summary:

The Contract Administrator supports the contract lifecycle by preparing, tracking, and organizing purchase and sales contracts. This entry-level role is responsible for assisting in contract creation, recordkeeping, communication with internal teams, and ensuring timely and accurate documentation. This position works closely with and at the direction of the Senior Contracts Manager and reports to the General Counsel of Kolmar Americas, Inc.

Duties and Responsibilities:

Enter transaction details into the Transaction Lifecycle Management system; ensure data accuracy by coordinating with internal teams. Generate and format standard contracts using templates and system tools; support in reviewing and editing basic contract terms. Coordinate with internal departments (e.g., trading, legal, operations, risk, and accounting) to ensure contract accuracy and completeness. Track inbound and outbound contracts; follow up on missing documents or approvals. Assist with contract correspondence, spot confirmations, and other documentation. Flag discrepancies in contracts and escalate to senior staff or legal team for review. Maintain organized digital and physical records of all contracts. Help prepare basic reports and summaries for contract tracking and compliance. Support the implementation of the company's Business Records Management Policy. Assist with contract process improvement initiatives and departmental projects as assigned.

Required Skills and Abilities:

Strong organizational and time management skills. Clear and professional verbal and written communication. Basic understanding of business documentation or willingness to learn. Proficiency in Microsoft Office (especially Word and Excel). High attention to detail and accuracy. Ability to handle confidential information responsibly. Willingness to collaborate across teams and learn internal systems.

Education and Experience:

Bachelor's degree in business, legal studies, or a related field preferred (or equivalent experience). 0-2 years of relevant work experience (internships or administrative roles a plus). Familiarity with contract systems, ERP software, or document management tools is helpful but not required.

Physical Requirements:

Prolonged periods sitting/standing at a desk and working on a computer. Must be able to lift 15 pounds at a time.

Pay:

From $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance

Education:

Bachelor's (Required)

Experience:

relevant administrative: 2 years (Required) ERP systems: 2 years (Preferred)

Language:

English (Preferred)

Work Location:

In person