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Provider Contracts Specialist
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Early Learning Coalition of Alachua County
Gainesville, FL (In Person)
Full-Time
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Job Description
SUMMARY:
Under the direction of the Provider Contracts & Compliance Manager, the Provider Contracts Specialist assists in the process of determining contract eligibility for childcare providers to offer the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) state-funded programs. This position also assists in processing contract-related revisions after approval and ensuring contract compliance.QUALIFICATIONS
: Moderate-to-high computer competency, experience with Microsoft Office/365, experience with predominant deskwork, effective communication and organizational skills, and high attention to detail. Familiarity with the childcare community in Alachua County preferred.EDUCATION & EXPERIENCE
2-year degree required. 4-year degree preferred. An equivalent combination of related education and experience may be substituted for the required education with approval from the Director of Programs.RESPONSIBILITIES & DUTIES
- Learn and maintain an understanding of the Florida Statutes and Rules relevant to the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) provider contracts.
- Follow policies and procedures created by the Provider Contracts & Compliance Manager that align with Florida Statutes and Rules.
- Work in multiple database systems and track data in Excel spreadsheets.
- Process Child Care Resource & Referral (CCR&R) profiles, SR Contracts, VPK Applications, and VPK Contracts annually for renewing a caseload of childcare providers in the EFS Modernization (EFS Mod) statewide database system.
- Process continuous VPK Application revisions in EFS Mod for updates made after the initial approval and relay the approved changes to other ELCAC staff as applicable. These must be approved in a timely manner as it temporarily blocks the attendance feature necessary for provider payments.
- Send advance reminders to all providers regarding the expiration dates of their VPK contract supporting documents such as background screenings and credentials.
- Issue or assist with progressive corrective action in response to noncompliance with certain provider responsibilities outlined in the contracts.
- Ensure provider compliance with VPK Florida Assessment of Student Thinking (FAST) requirements by collecting all
VPK FAST
Administrator certificates/agreements and monitoring three assessment periods for all VPK students.- Collaborate with other Programs Department staff for VPK Providers on Probation (POP) and incomplete statuses determined by the annual Performance Metric. This involves creating guidance, collecting states forms and supporting documents, revisions, and approvals.
- Maintain a professional demeanor in all interactions with providers, ELC staff and community partners. This includes in-person interactions, online meetings, phone calls, and emails.
- Maintain accurate records and track logs for all contracting responsibilities in a timely manner. This involves emailing, calling, filing, inputting data into spreadsheets, various drives/databases, etc.
- Attend professional conferences, workgroups, and trainings via phone call, online webinars, or offsite as assigned.
- Participate and support ELCAC projects as identified.
- Other duties as assigned.
OTHER REQUIREMENTS
- Must possess a valid Florida driver's license, good driving record, reliable transportation and current automobile liability insurance policy and be willing to travel to all areas of Alachua County to perform required tasks.
- The selected candidate will be required to submit and pass a local and national background screen and pre-employment drug screen prior to their date of hire.