Contract Administrator

Contract Administrator

AMERICAN ENGINEERING & DEVELOPMENT CORP - 3.5

Hialeah Gardens, FL Job Details Full-time 16 hours ago Benefits Profit sharing Health insurance 401(k) Paid time off Qualifications Microsoft Outlook Spreadsheets Full Job Description About the Company We are a growing construction company specializing in underground utility & excavation, commercial and residential projects throughout South Florida. Our team is committed to quality, collaboration, and delivering projects on time and within budget. Position Summary Responsible for supporting project management by ensuring accurate documentation, billing, and compliance. This includes preparing and reviewing contracts, tracking billing schedules, submitting invoices with proper backup, and maintaining organized records of contracts, notices (NTOs), and project documents. The role also involves reviewing billing accuracy, assisting with change orders and contract modifications, coordinating with vendors and internal teams to resolve discrepancies, and maintaining compliance records such as insurance certificates. Additionally, the Contract Administrator utilizes Sage accounting software and Microsoft Excel. Key Responsibilities Contract Administration Maintain construction contracts and subcontract agreements along with all associated change orders and compliance documents. Reconcile and track contract status, change orders, NTO & COI renewals Ensure compliance with contract terms and project requirements Maintain organized digital and physical contract files Coordinate insurance certificates, permits, and licensing requirements Track subcontractor compliance and vendor documentation Assist with project closeout documentation Benefits Health insurance Paid time off 401(k) Professional development opportunities Discretionary profit sharing

Schedule & Location Full-Time Monday-Friday In-office Location:

[Hialeah Gardens, Florida] Qualifications Required Strong organizational and document management skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Excellent communication and multitasking abilities (Benefit) years of experience in construction and/or contract administration Skills Attention to detail Time management Problem-solving Contract review Project coordination and reconciliation Invoice processing Team collaboration