Contract Manager

Summary:

The Contract Manager is responsible for administering and monitoring contracts for various programs and services founded by the Early Learning Coalition of Miami-Dade/Monroe for compliance with local, state, and federal requirements. Essential Duties and Responsibilities include the following: Manage the process of executing contracts: Collect and review required contract documents, Review/edit submitted contract documents; assemble, prepare and ensure proper routing of contractual documents internally, with legal and provider; Maintains a caseload assigned of Program and Services contracts, determining key components and requirements and entering and maintaining data in all systems relating to contracts. Coordinates with the Directors on renewal and extension of contracts and resolve contract issues.

Oversees contract compliance:

Is familiar with and stays current on all rules, regulations and policies and procedures relating to the child care services; Payment Invoice Verification for each of the caseload assigned; Approve and process changes; manage and analyze data; maintain contract analysis; maintain contract files; review documents and follow up on incident reports; complete performance reviews; conduct informal site visits; provide ongoing technical assistance; and respond to special requests from management Monitor contract process: Develop and use monitoring plans and tools; perform desk reviews; to monitor contract activities including review of provider compliance documents; complete monitoring report and action plan; submit report; review and monitor response; Routinely monitors their assigned contract caseload and brings performance issues to the attention of the appropriate director. Assist in monthly contracts files peer reviews, review hearings, board meeting or others as requested; send the Non-compliance or termination notices to providers or vendors and assist during all dispute resolution process. Participate in the development and management of the agency procurement process: Assist with the bid solicitation development activities; review proposals; serve as team lead; read and rate proposals including conducting debriefings; preparing evaluation documents; make proposals recommendations and participate in appeals process; Maintain high percentage of 100% compliance with all contracts and Negotiate contracts: Collect and review required contract documents; prepare and send pre-negotiation guide; review submitted documents; schedule and conduct negotiation meetings; approve and finalize documents Manage contract amendments and revisions: negotiate and finalize contract revisions and amendments; approve and finalize amended contracts and or budgets, scopes of work; route and ensure completion and execution of amendment Participate in meetings and professional development activities: Participate in agency administrative meetings; attend board relate meetings; participate in internal organizational projects/workgroups; represent the ELC in external meetings; attend trainings and conferences; Assists in the education of ELC staff and provides guidance to staff and department heads on policies, practices and procedures. Interprets and clarifies contract provisions, and legal requirements to Coalition staff. Other related duties : Responsible for supervising the work, attendance and punctuality of contract staff and performs related duties as required.

Additional Expectations:

Provide project management skills to effectively plan and prioritize work assignments, as well as to work efficiently on several projects simultaneously, both independently and within a team. Maintain an annual work calendar of provider milestone contract dates, events, and visits. Demonstrate knowledge of standard practices in the fields of nonprofit management, local government, public procurement, contract administration, budgeting, monitoring and/or evaluation. Demonstrate knowledge of best practices in quality assurance and/or continuous quality improvement and the appropriate programmatic area of assignment related to child/youth/family services.

Qualification:

To perform this role successfully, an individual must be able to perform each essential duty satisfactory. Bachelor's degree preferred. Three (3) years of experience initiating, managing, coordinating contracts in a social services/non-profit or government environment.

General knowledge and skills:

Time management; project management; critical thinking and analytical skills; computer skills (Microsoft Office Suite); stress management skills; math and problem solving skills; bi-lingual (Spanish/Creole) a plus.

Employee Behavior:

Culturally sensitive and literate; respectful; team player; organized; detail oriented; resourceful; able to work in an open environment; people/customer service oriented; able to work in a group setting; able to keep abreast of current professional practices.

Tools, Equipment, Supplies and Materials:

Considerable knowledge of modern office practices, systems and equipment: computer, printer, copier, fax and scanner; audio visual equipment, teleconferencing equipment.

Other Requirements:

Valid Florida driver's license and access to personal transportation for travel to occasional off-site community meetings.

Pay:

$52,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid jury duty Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Contract management: 3 years (Required)

Language:

Spanish (Preferred) Haitian Creole (Preferred)

Work Location:

In person