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Job Description
The Clerk's office is seeking a knowledgeable, detail-oriented, and highly organized Contract Analyst, Senior to join our Payables team. This advanced professional role is responsible for ensuring the timely and accurate recording, auditing, and reporting of all financial activities within assigned areas, which may include pre-auditing, contracts and grants, reconciliations, and related financial functions. The incumbent plays a critical role in safeguarding public funds by ensuring strict compliance with regulatory standards, generally accepted accounting principles (GAAP), and internal policies and procedures. Why join our Clerk family? Because our Clerk family is our top priority!
Total Compensation packages include:
Generous paid time off and 17 paid holidays - yes you read that right! Superior health care plans with lower costs to you Retirement choices through the Florida Retirement System and deferred compensation plan Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle Tuition Reimbursement Qualifying employer for Public Service Loan Forgiveness At the Clerk of the Circuit Court & Comptroller's Office you can: Work with a purpose Give back to the community Be part of a family Build your skills Pursue career advancement opportunities Reach your professional and personal goals Analyzes, reviews, and audits complex items specific to assigned area for accuracy, regulatory compliance and/or adherence to policies and procedures, i.e., payroll changes, payroll deductions, W-2 reports, 1099 reporting, contracts, resolutions, reconciliation reports, agreements, grant reimbursements, payment requests, resolutions, cash balances. Processes documents received in accordance with policy and governing authorities, to include any necessary adjustments. Utilizes various automated business management systems in processing and submitting payment actions such as auto generated reports and interfaces. Identifies areas for improvement in grant and contract compliance procedures; provides recommendations to better coordinate department activity and streamline processes. Reconciles and/or balances various accounts or items specific to assigned area, i.e., credit card/EFT receivables, liability accounts, cash accounts, encumbrance discrepancies, payroll, revenue. Performs complex research and analysis, i.e., out of balance conditions, contract/grants agenda item inconsistencies, account discrepancies; interprets rules, regulations, procedures, policies, and precedents. Reviews and suggests updates to any internal policies and procedures as needed. Communicates with management, employees, other departments, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; attends various meetings and serves on committees as needed. Identifies and understands implications of key provisions on assigned contracts and grants consulting with the Legal Compliance Officer when necessary. Conducts complex audits of various operational areas in accordance with generally accepted auditing standards; analyzes government functions, programs, processes, and activities; determines whether activities are in compliance with laws, policies, procedures, and good business practices. Performs follow-up subsequent to completion of audit; ascertains status of recommendation(s) implementation. Maintains a comprehensive, current knowledge of applicable policies/procedures and laws/regulations; maintains an awareness of trends and developments in governmental auditing and governmental accounting principles and practices. Bachelor's degree in Public Administration, Business Administration, Finance or related field is required. Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor's degree, and additional two (2) years in lieu of an associate degree. Five (5) years of supplemental work experience as outlined below is required: Four (4) years of direct related work experience, supplemented by one (1) year of supplemental work experience that includes contract compliance, public finance administration, automated financial systems, and regulatory standards regarding administration of public funds; demonstrated exceptional verbal/written communication skills and local and state legislative research experience required.
Note:
Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172. The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
