Sponsored Programs Specialist (Pre-Award)

Governors State University is seeking to hire a Sponsored Programs Pre-Award Specialist to work with the Director of the Office of Sponsored Programs and Research to provide guidance and support for the management of externally sponsored grants, contracts, and agreements as a pre-award facilitator at Governors State University. It is the objective of this role to be a primary contact for pre-award sponsored programs support for outgoing and incoming proposals and documents, adherence to regulations and criteria, development of required documents for submissions, and aiding the Director of OSPR with submitting sponsored programs responses as needed. This position is responsible for developing, updating, and implementing internal procedures, practices, and systems to ensure compliant and efficient workflow for proposal development, submission, and pre-award activities. Additionally, this position assists with complex data reports for submission to university administration, faculty, and funding agencies. This position provides leadership in the implementation of grant management software and tools and electronic records. This position interacts with various administration officials, deans, chairs, faculty and sponsors and reports to the Director of

OSPR. 35

% Preparation for submission of sponsored programs proposals, contracts, and/or agreements, including guidelines/solicitations adherence and compliance, budget development, non-technical proposal writing, forms completions, and submissions on behalf of the University.

• Review, understand, and encourage compliance with program announcements or solicitations for new funding opportunities.
• Apply terms, conditions, and sponsor guidelines/criteria to facilitate sponsored programs requests for funding, as well as applying University policies and guidelines.
• Understand budgetary concerns and apply them during budget preparations and a review processes and consultations.
• Perform timely reviews of proposals and applications for accuracy and completeness.
• Facilitate the Director, as an authorized official on behalf of the President, with submitting proposals and applications on behalf of the University. 20% Ensure that OSPR files and records are maintained in accordance with regulatory requirements, legal requirements, and University policies & procedures.
• Understand, coordinate, and prepare reports for submission to various agencies, organizations, and institutions, as well as principal investigators.
• Collect data for various reports and in some cases submit reports on behalf of the Director of OSPR and the University.
• Understand and apply University policies and sponsor guidelines to protect the University, faculty, and staff from liability and minimize risk.
• Coordinate with Financial Services staff to provide timely information and coordinate and project administration issues.
• Coordinate with marketing and communications when reports require being publicly available.
• Oversee maintenance of electronic records ensure accuracy between submission and reporting systems.

10% Review internal and external budgets to ensure accuracy, including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and to ensure that actual expenditures are charged properly and in accordance with approved budgets. 10% Develop, update, and implement internal procedures, policies, systems, forms, OSPR-affiliated website content, OSPR-affiliated SOPs, and the Principal Investigator Handbook. 10% Report to the Director of OSPR regarding the contracting, fiscal, personnel and programmatic status of all Grants, and assist the Director of OSPR to resolve issues as needed. Provide support for interpretation of regulations and reporting requirements. 5% Monitor sponsored programs' documents and accounts and serve as an administrative contact for sponsors of active awards. 5% Facilitate the set-up of new accounts with a Principal Investigator (Pl), their research team, Financial Services, and/or an OSPR Financial Research Administrator. 5% Maintain pre-award files in a systematic and standard format in line with OSPR file management guidance.

Salary Range:

$64,989.00

• $74,797.

35. This is a Full-Time, on-campus position.

Days and hours:

Monday through Friday, 8:30 a.m. to 5:00 p.m., with a 60-minute unpaid lunch. This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers.

Visit:

https://www.govst.edu/benefits/ .

Minimum Requirements:

Bachelor's degree in Public Administration, Business Administration, Finance, Accounting, Operations, or related field. One (1) to three (3) years of directly related experience in sponsored programs administration in a university, research foundation, or industry setting. Excellent written communication. Excellent experience with Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft Outlook, Adobe products. Experience with federal, state, and industry grant management systems and computerized accounting systems.

Preferred Qualifications:

• Five (5) years of progressive work experience in higher education grants administration.
• Strong working knowledge of Microsoft Excel with advanced skills including extensive work with large data sets and the ability to create Microsoft Excel reports that are dynamic, intuitive, and easily interpretable for a range of user types.
• Experienced knowledge of Colleague university accounting and data systems.
• Aptitude for databases, data retrieval, analysis, and reporting with experience extracting and standardizing inconsistent data from disparate data sources and identifying potential cause-and-effect relationships.
• Effective project management, time management, and positive interpersonal skills.

Ability to work collaboratively, build effective working relationships, and work effectively with university leadership and faculty. For more information regarding this classification, visit: Grants and Contracts Associate Spec Details

REQUIRED ATTACHMENTS

Cover Letter Resume List of Professional References College/University Transcripts

DOCUMENTATION REQUIREMENT

For consideration, applicants are required to attach the following: 1: All College/University Transcripts. 2: Online Application

• Must be fully completed, including all dates of employment, employment status (full-time or if part-time, include percentages), job duties, and responsibilities (full details).

3: Cover Letter. 4: Resume. 5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT

Illinois residency is required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS

This vacancy involves a Credential Assessment Examination, which consists of a review and rating of the applicant's Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN'S PREFERENCE POINTS

Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the

Department of Human Resources:

1: Department of Defense

• DD214 / DD215 2

  National Guard
• NGB22 Form 3: Discharge Orders 4: Reserves
• DD256

Discharge Certificate Note:

Documentation must be received by the closing date of this posting.