Contracts and Grants Specialist

Contracts and Grants Specialist Bloomington, IN Job Details Full-time $55,000 - $65,000 a year 23 hours ago Benefits Paid parental leave Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Life insurance Retirement plan Qualifications Cash flow management Financial forecasting Term negotiation Computer operation Contract management Contract review Financial data reconciliation Financial reporting Expense management Computer literacy Accounting software Mid-level Databases Budget forecasting Bidding project phase Managing budgets in a finance role Bachelor's degree Overseeing compliance functions Task prioritization Decision making Financial record maintenance Grant budgeting Research administration Cash management Request for proposal Productivity software Research budget management Excel formulas 2 years Communication skills Technical Proficiency Financial compliance Time management Excel data analysis Full Job Description Department BIOLOGY (BL-BI-IUBLA) Department Information The Department of Biology at Indiana University (IU) is a large, unified department with strong undergraduate degrees, nationally ranked graduate programs, and world-class research spanning the breadth of biological questions and experimental systems, from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. It is always an exciting time for Biology, enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology. Job Summary Contracts and grants are held to a high standard of internal and external policy and procedure adherence. This position requires high level expertise of complex policy and procedure. It manages a vast array of very diverse kinds of contracts and grants from a multitude of different sponsors, all with their own requirements and stipulations as well as external systems, etc. Department-Specific Responsibilities Advises faculty and staff on IU's research, budgeting, and financial policies and procedures Generates monthly statements of expenditures to Principal Investigator's (PI) for budget monitoring, forecasting, and reconciliation Meets and corresponds with Pl's to provide guidance on grant usage and policy Facilitates communication and correspondence with sponsor offices, faculty, staff, researchers, and other administrative units at IU Monitors expenses on grant award and subaward accounts to ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations including allowability Tracks cost-share, effort, and salary cap Approves financial docs in Kuali Financial Storage (KFS), Chrome River, and Buy IU Ensures fiscal accountability by maintaining accurate records of awards, commitments, effort allocation, and reporting deadlines Evaluates contract compliance and advises others on contractual rights and obligations Advises on requests for amendments to contract terms or extensions Consults on pre-award applications when requested and participates in closing out grant awards and preparing grant accounts for closure Works directly with departmental faculty and staff, campus and university organizations, and federal, state, and non-profit grantor entities Understands and adheres to federal, state, external, and internal policy and procedure Implements and enforces complementary departmental policies which work in tandem with campus and external policies to ensure compliance General Responsibilities Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract Consults on and completes pre-award applications and participates in contract closeouts Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency Evaluates contract compliance and advises others on contractual rights and obligations Analyzes awards to determine reporting requirements and sending reports/invoices Requests or approves amendments to contract terms or contract extensions Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management Closes out awards as appropriate Provides policy and procedure interpretation to various stakeholders Ensures compliance with sponsor terms, university policies/procedures, and federal/state regulations Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required Bachelor's degree (preferably in related field)

WORK EXPERIENCE

Required 2 years of relevant experience Preferred 4 years of experience SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Preferred Demonstrates ability to analyze and interpret financial data and documents from an accounting, policy, and practice perspective Possesses a high degree of initiative Performs work independently with minimal supervision as position requires a high level of independent decision making Proficiency in computer systems including standard Office software Demonstrates advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables Demonstrates familiarity with IU financial systems and standard Office software including Excel Demonstrates the ability to make decisions confidently, under pressure, with a high-level knowledge of all governing policies and procedures Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Biology Department 1001 East 3rd Street Bloomington, Indiana 47405 Advertised Salary $55,000 - $65,000 per year Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification Career Level:

Career FLSA:

Exempt Job Function:

Research Job Family:

Research Administration Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

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812-856-1234