Grant & Contract Specialist 498044 Grand Forks, North Dakota, United States Dean's Office A&S Accounting/Finance Grants/Contracts Full-time Staff Closing on: May 20 2026 ADD
TO FAVORITES
Salary/Position Classification $55,700+ annual, Exempt 40 hours per week This position will work onsite the Grand Forks, ND campus. Purpose of Position To provide grant management and support for college faculty from the pre-award through the post-award phase, serve as an authority and advisor regarding relevant university, federal, and granting agency policies, regulations, and guidelines, and provide additional administrative support as needed to support grant development and implementation and college-level functions in the College of Arts & Sciences. Duties & Responsibilities Pre-award Administration Budget Development Advise, assist, and educate PIs with the creation of proposal budgets following the award agency guidelines and using the Award Budget Setup (ABS) form and budget justifications. Review and approve final budget versions prior to submission. A&S Novelution Expert and User
- Upload budget and pertinent award information and utilize various reporting tools. Proposal Submission
- Advise, assist, and educate PIs in UND and federal agency grant proposal submission processes and forms.
Post-award Administration Budget Meetings/Training Conduct meetings with the Associate Dean for Research and Principal Investigators as needed to review the financial status of each of their sponsored funding awards. Answer questions, advise, and provide any training that is requested or needed concerning any aspect of the financial administration of these funds. Budget Management
- Provide oversight and assistance with current and projected grant balances as applicable for the duration of each award.
Advise and assist with any needed budget adjustments and/or shortfalls. Work with SSC to process any necessary paperwork. Assure that all expenditures comply with applicable federal, state, UND, and other sponsor regulations. Conduct monthly budget review, so that salaries and spending remain within budget. Forecast for any potential concerns. Financial Reporting
- Provide annual financial information as required by sponsor. Reconcile the projections workbook with the PI Reports and Transaction Detail Reports and resolve any discrepancies. Submit all three to the PI on a monthly or as needed basis. Incentive Purchases
- Assist and purchase incentives using the UND P-Card. Effort Reporting
- Manage the tracking and reporting of all required sponsored funding efforts. Reconcile the Personal Activity Confirmation reports to the required effort to ensure compliance with all proposals. Resolve discrepancies, distribute, track return, and submit signed reports to Grants & Contracts Accounting. Administrative Maintenance
- Advise and assist with requests for change in key personnel, no-cost extensions, cost share, carry forward, temporary projects, tuition remission, and fixed price closeouts. General Administration Annual Budget Completion of the annual budgeting process for all sponsored funds including position budgets, total grant budget, and indirect cost budget. Financial/Activities Analysis
- Provide clear and concise analysis in summaries of financial and activity level data on sponsored funding for executive level review by the Dean, Associate Dean for Research, and the
CBO. F&A
Funds
- Work with the Associate Dean for Research and CBO to track and reconcile the College F&A funds and PI F&A funds. Initiate necessary cash transfers. Provide an accounting of individual F&A to each PI on an annual basis. Records Management
- create complete files for each sponsored proposal and award for reporting purposes. Dispose of records in accordance with records retention schedule. Federal & Agency Regulations
- develop and maintain working knowledge of federal and agency regulations. Auditing
- Serve as the audit contact for sponsored funding. Liaison
- Serve as the point of contact between A&S and UND administration offices such as Internal Auditing, Resource Planning & Allocation, Payment & Procurement Services, Grants & Contracts Accounting, Research & Sponsored Program Development, Shared Services Center, etc.
regarding sponsored funding. Represent A&S at meetings related to grants and contracts. College Level Support Collaborate with the College's Scholarships committee, Student Finance, and the UND Alumni Association & Foundation to direct the College's scholarship process. Serve as manager to ensure all aspects of A&S funded research initiative application and award process are completed accurately and on time. Additional duties as assigned by supervisor or college administration. Required Competencies Strong oral and written communication skills Strong attention to detail Excellent organizational and prioritization skills Ability to multi-task and manage complex processes Demonstrated leadership and problem-solving skills Ability to solve issues independently Ability to work collaboratively across all institutional lines Ability to communicate effectively with a diverse community of students, faculty, staff with tact and diplomacy Willingness to adapt to new technologies and process methods Self-initiative, integrity, and reliability Minimum Requirements Bachelor's degree in accounting, business administration, or related field Three years experience Proficiency in MS Office, including Word, Excel, and Outlook Successful completion of a Criminal History Background Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment. Preferred Qualifications Master's or advanced degree in a related field, CPA and/or CRA One year experience working with grants and contracts, federal and non-federal Experience in a university setting Experience with PeopleSoft Finance, HCM, Jaggaer and other NDUS financial systems Demonstrated strong data processing/analytical experience To Apply Please submit application and cover letter by closing date of application. Please note, all employment postings close at 11:55pm CST. Position Benefits Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays. Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans. UND also offers an employee tuition waiver and a variety of professional development opportunities. Find out more about UND's great benefits and perks here! Other UND Career Openings Administrative Assistant II Grand Forks, North Dakota, United States Sociology The Department of Sociology in the College of Arts & Sciences is looking for someone to join our team as an Administrative Assistant II. Chief Business Officer, College of Engineering Grand Forks, North Dakota, United States College of Engineering & Mines Join the University of North Dakota's College of Engineering & Mines as our Chief Business Officer and play a pivotal role in advancing innovative education and groundbreaking research. Research Proposal Specialist Grand Forks, North Dakota, United States Research Affairs & Compliance This position advances the research mission of SMHS by providing expert leadership and support in research and Institutional Review Board (IRB) proposal development, compliance processes, and requirements. This position will support the SMHS by ... Additional Information Find out why Grand Forks is Cooler. All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes. Need help? Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. Veteran's Preference Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year. Confidentiality of Application Materials Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus. EEO Statement The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
