BOCES - CONTRACTS SPECIALIST (HELPS PROGRAM)

Wayne-Finger Lakes BOCES - Vacancy Salary range: $19.05-$20.60/hr. Under the

NY HELPS

Program, the Civil Service Exam for this title has been waived. For additional information regarding the

NY HELPS

Program, please visit: https://www.cs.ny.gov/help/faq.cfm

CONTRACTS SPECIALIST QUALIFICATIONS

County Values:

All employees of Ontario County are expected to uphold and exhibit the County's shared values and behaviors to achieve the County's Vision and Mission.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a high school equivalency diploma AND four (4) years full-time paid experience, or its part-time equivalent, in accounting, finance, business, public administration, or a closely related field.

SUBSTITUTION

Possession of a college degree in accounting, business administration, finance, public administration, or a closely related field from a college or university may substitute for the experience on a year-for-year basis, with thirty (30) credit hours being equal to one year of experience, up to a maximum of four (4) years.

SPECIAL NOTE

EDUCATION:

Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for providing clerical support to professional staff of the bidding and procurement process and administration of the contracts management system. The incumbent serves as a point of contact for the department on contract issues and topics. The incumbent validates contract requirements are met and is responsible for providing records and reports related to contract status and expenditures. The work is performed under the general supervision of professional staff with leeway allowed for the exercise of independent judgement in rendering a variety of standard inquiries from internal and external clients. Supervision is not a responsibility of this class. Does related work as required.

TYPICAL WORK ACTIVITIES

(Illustrative only) Manages and maintains the contract management system functions, including initiating, tracking, and processing contracts, and related requirements, insuring they meet all statutory and legal obligations; Oversees validation and verification of bonds and insurances required by contractors and consultants and the maintenance of those records; Supports the processing of purchase orders, invoices, and reconciling discrepancies; Assists procurement processes by providing contract specifications, pricing and bidding parameters; Compiles and prepares reports and records relating to contract status and expenditures; Manages and maintains procurement and contract files and databases; Provides answers, responses to issues, and assistance to internal and external clients about contracts; Assists with contract audits and implements recommendations for improvements to the contract management systems; Provides appropriate education and training to department employees on best practices in contracts administration and management; Provides ongoing support and guidance to the department to insure compliance with policies and procedures; Prepares annual agency/department materials and bid documents with the assistance from technical staff; Develops and tracks resolutions for agency and/or department contracts and other related procurement purchases; Continued on Page 2