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Manager, Contract - Aston, PA
Job
Diesel Direct Inc
Aston, PA (In Person)
Full-Time
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Job Description
Contract Manager (Sales Operations / Fuel Supply)
Location:
Aston, PA Company:
Diesel Direct Central Department:
Sales Position Summary Diesel Direct is seeking a highly organized and customer-focused Contract Manager to support our Northeast fuel supply portfolio. This role is critical to ensuring seamless contract execution, accurate volume tracking, and best-in-class service to municipal, government, and commercial customers. The Contract Manager acts as a central liaison between customers, suppliers, common carriers, and internal teams (Sales, Dispatch, A/P, A/R), ensuring operational excellence across fuel supply logistics, contract compliance, and account management. Key Responsibilities- Manage and reconcile contract volumes, fixed volume commitments, and audit logs to ensure accuracy and compliance
- Maintain and analyze inventory levels and carrier activity to support uninterrupted fuel supply
- Oversee customer account setup and maintenance, including pricing structures, tax forms, POs, COIs, and site/tank onboarding
- Serve as a primary point of contact for customers, resolving billing, delivery, and service issues in a timely manner
- Act as liaison between customers and carriers, supporting delivery coordination, issue resolution, and invoice processing
- Prepare and maintain weekly and ad hoc reporting, including pricing analysis and customer-specific reports
- Support bid preparation and contract administration for government, municipal, and commercial accounts
- Manage MBE/WBE reporting requirements and ensure compliance with contractual obligations
- Maintain access and credentials for supplier/customer portals and bid systems
- Perform data entry, audit, and system updates to ensure integrity of operational and financial records
- Provide cross-functional support to Sales, Dispatch, Finance, and leadership as needed Qualifications
- 5 years of experience in contract administration, sales operations, logistics, or fuel/energy industry preferred
- Strong analytical skills with experience in data reconciliation, reporting, and pricing support
- Proven ability to manage multiple accounts and priorities in a fast-paced environment
- Excellent communication and problem-solving skills with a customer-first mindset
- Proficiency in Microsoft Excel and systems used for order management, billing, and reporting
- Experience working with government or municipal contracts is a strong plus Key Competencies
- Attention to detail and accuracy
- Strong organizational and time management skills
- Relationship management (customers, suppliers, carriers)
- Ability to troubleshoot and resolve operational issues quickly
- Team collaboration across cross-functional groups Why Join Diesel Direct Diesel Direct is a leader in the mobile fueling and fuel logistics industry, delivering reliable, efficient, and customer-focused energy solutions.