Marketing Proposal Manager

Marketing Proposal Manager 121 Market Street, Camden, NJ 08102 Hybrid work $45,000

• $55,000 a year
• Full-time $45,000
• $55,000 a year
• Full-time Position Overview The Aubrey Group is seeking to fill the full-time position of Marketing Proposal Manager.

This role is well-suited for a mid-level, highly organized self-starter with project management experience, technical writing and communication skills, and the ability to manage multiple deadlines and coordinate across multiple stakeholders. The Marketing Proposal Manager will play a central role in developing a pursuit pipeline, tracking opportunities, crafting accurate and compelling submissions, and ensuring on-time delivery of high-quality proposals. The selected candidate will be energized by owning their important role as an integral part of our marketing process and will be encouraged to suggest improvements to the process, workflow, and proposal content as they become more comfortable in the position. Our ideal candidate has a keen eye for detail, is committed to excellence, and is process-driven but adaptable. Prior experience in corporate communications, grant writing, proposal development, nonprofit fundraising, government contracting, or working in a highly regulated environment is strongly preferred. Applicants with additional experience in visual communications or graphic design are highly encouraged to apply. We are seeking candidates who share in The Aubrey Group's values of kindness, curiosity, and diligence. As a growing, entrepreneurial-minded organization, we are particularly interested in candidates who aspire to grow their leadership, technical expertise, and professional profiles. The selected candidate will often interface with our executive team and have the ability to deepen their expertise in business development strategy and client-facing relationship-building. The selected Marketing Proposal Manager will directly contribute to the firm's growth and will be encouraged to utilize their skillsets across a variety of external communications and digital outreach projects outside of the core proposal management responsibilities. This position is based out of our Camden, NJ, office, with a hybrid schedule in place for virtual workdays.

Responsibilities Include:

Report to senior leadership and oversee the full proposal lifecycle, from tracking opportunities to confirming delivery of the completed response. Serve as the primary internal point of accountability for proposal plans, progress, deadlines, and quality, keeping internal stakeholders on-track and aligned throughout the process. Successfully manage multiple concurrent proposals, deadlines and competing priorities. Proactively communicate with team members in relation to timelines, task-based assignments, and internal coordination to assure accurate, on-time responses. Analyze solicitations (RFPs & RFQs) and translate requirements into manageable project plans. . Manage quality control and accuracy for all proposal components, including forms, attachments, and submission-specific requirements. Coordinate submission logistics and close loops with leadership once proposals are submitted. Serve as the internal champion for version control and maintain organized files, templates, and reusable content. Ability to coordinate clearly with external professionals, partner organizations, and sub-consultants as needed.

Required Experience:

Demonstrated experience supporting or managing RFP and RFQ responses in nonprofit, public sector, consulting, or professional services environments. Bachelor's degree in marketing, social science, communications, public administration, or related field, or equivalent non-traditional experience. Strong passion for writing, editing, synthesis, and quality. Experience working in a hybrid / virtual environment. Comfort working in Google Suite, Adobe, Zoom, and Slack. Ability to quickly learn and adapt to new systems, software, , and internal project management tools. Exceptional time management skills Ability to prioritize multiple active projects and interface with leadership to provide external communications support as needed. Desire to manage your own schedule while also supporting others in developing presentations and collateral for interesting business development efforts.

Desired Qualifications:

Experience responding to municipal, county, state, or federal RFPs/RFQs or related proposal production experience. Familiarity with procurement portals and submission platforms. Experience blending technical accuracy with persuasive narrative. Certification or training in proposal management or project management is a plus. Basic to intermediate proficiency in graphic design (Adobe Creative Suite) or interest in growing that skillset is a plus.

Required Organizational Values Alignment:

Must share in our firm's values of kindness, curiosity, and diligence. Must share our belief that diverse teams result in more creative, insightful thinking, and that a business needs to maintain an ongoing conversation about what diversity means to us and how we practice it on a day-to-day basis. Must be a creative thought leader who has professional comfort creating documents/memos from scratch. Must be a practiced good listener and collaborative negotiator who cares about finding the best available strategy, considering the constraints, to accomplish a shared goal. Applicants should be prepared to discuss an experience they have had working, living or studying in a setting that challenged them to think differently about the world and inspired them to grow. Applicants should be prepared to understand and analyze their own background and identities in relation to the services provided to our diverse client pool.

Benefits:

Competitive pay with a position pay scale ranging from $45,000 for entry-level applicants to $55,000 for experienced professionals who can independently perform key components of the position. 401k program with up to 4% employer match. Employer-paid QSEHRA (pre-tax health benefit reimbursement) program. Unlimited opportunity for promotion in a women-owned small business with an aggressive growth strategy. Company-paid professional development, networking, and volunteer opportunities. Flexible schedule and deep commitment to work/life balance, including generous PTO and a flexible approach to vacation scheduling. A professional culture that values self-care, caring for each other, and happiness as much as profit. Interested applicants should email with their resume and a redacted proposal-related work-sample if available and appropriate.

Pay:

$45,000.00

• $55,000.

00 per year

Benefits:

401(k) 401(k) matching Flexible schedule Health savings account Paid time off

Work Location:

Hybrid remote in Camden, NJ 08102