Audio Video Bid Administrator in Austin, Texas

Company Overview Ford Audio Video (Ford AV) is a leading AV integrator specializing in the design, installation, and service of sound, audio-video, network infrastructure, and security systems across diverse industries such as business, education, healthcare, government, and entertainment. With a rich history dating back to 1973 and a nationwide presence, Ford AV is renowned for delivering high-quality enterprise-level solutions for complex environments including stadiums, airports, corporate offices, and government facilities.

Compensation :

Ford offers a competitive compensation and benefits including: medical insurance, dental, vision, short-term disability and life insurance, paid time off (PTO), 401K (w/ matching fund), profit-sharing, and opportunities for advancement.

Description :

Ford AV is seeking a detail-oriented and highly organized Bid Administrator to support our Bid Center team on some of Ford's most high-profile projects. In this role, you'll be responsible for reviewing and organizing bid proposal requirements, general conditions, and other contractual front-end documents to ensure complete and compliant submissions. The Bid Administrator coordinates directly with Bid Estimators and Division Managers to manage bid progression and documentation while communicating with General Contractors, Consultants, and end users. Review bid invitations and evaluate legitimate bid opportunities Organize and maintain bid proposal documentation and front-end contract requirements Secure required bid forms and attachments from stakeholders and subcontractors Coordinate bid timelines, tracking project milestones from intake through submission Support Bid Estimators with document formatting, uploads, and administrative prep Communicate with General Contractors and project contacts to confirm bid details Assist the Bid Division Manager with administrative tasks across multiple bids Make follow-up calls and maintain accurate records of communication and deadlines

Qualifications :

Strong reading comprehension with an ability to identify key requirements in technical documents Excellent written communication and attention to detail Highly organized, deadline-driven, and able to juggle multiple priorities Fast and accurate typing proficient with Microsoft Excel, Word, Outlook Experience editing PDFs using Adobe Acrobat or Bluebeam Professional demeanor and confident phone communication Technical curiosity or background in construction, AV, or low-voltage systems Associate's degree or higher preferred

Pay:

$40,000.00 - $60,000.00 per year

Benefits:

401(k) 403(b) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person