Proposal Coordinator

Hill & Wilkinson General Contractors
Proposal Coordinator 2703 Telecom Parkway, Suite 120 Richardson, TX 75082-3554 Share Share Email Post Share Founded in 1968, Hill & Wilkinson began with humble roots. Our journey since then is one we take enormous pride in. Throughout the years, we've grown into a company driven by purpose, built on the hard work and vision of those who came before us. Today, that same spirit lives on in our incredible team from the top down. We deeply value our history, and we're just as excited about the future we're building together. Our leadership understands that our greatest strength is our people, past, present, and future. So, as you consider the next step in your construction career, we invite you to reflect on a few important questions: Why are you currently looking to make a change?
What do you want to achieve in your construction career?
Are you driven to make a meaningful impact on your community and those around you?
Do you have a passion for learning and for mentoring others along the way?
Does your current role offer real opportunities to grow, expand your skill set, and collaborate across teams? We believe working for Hill & Wilkinson needs to be as good of a fit for you as it is for us. We're looking for people who are hungry, humble, smart, curious, and collaborative. Those who don't need to be the smartest person in the room but are always ready to lead, learn, contribute, and grow. Does that sound like you? If the answer is yes, if you are someone willing to roll up their sleeves, respect others, help where it's needed, and is committed to investing in yourself as much as we invest in you then we'd love to hear from you. Members of Hill & Wilkinson Benefits Program have access to the following benefits: Health
Dental
Basic life insurance
Short‐term disability (Exempt Employees Only)
Long‐term disability (Exempt Employees Only)
401(k) retirement plan
College 529 plan
Paid Holidays
Paid Vacations Position Summary We are seeking a detail-oriented and highly organized Proposal Coordinator to support our business development and preconstruction teams in the preparation of compelling, high-quality proposals and qualifications packages. This role plays a critical part in positioning the company for success by translating technical information into clear, visually engaging, and persuasive content. The Proposal Coordinator will manage multiple deadlines, collaborate across departments, and ensure all deliverables align with brand standards and client expectations. The ideal candidate brings both strong writing/editing skills and a keen eye for design, with proven experience using Adobe InDesign and related proposal development tools in a fast-paced construction environment. Key Responsibilities Assist with the end-to-end proposal development process, including RFQs, RFPs, and interview presentations, from initial kickoff through final submission
Develop proposal schedules, assign responsibilities, and track progress to ensure all deadlines are met without compromising quality
Collaborate with business development, estimating, project management, and executive teams to gather technical content and translate it into client-focused messaging
Design, format, and produce visually compelling proposal documents using Adobe InDesign and other proposal software, ensuring consistency with company branding
Customize proposal content to align with specific client requirements, evaluation criteria, and project goals
Maintain and continuously improve proposal content libraries, including resumes, project profiles, boilerplate language, and graphics
Ensure all proposals are fully compliant with client instructions, including formatting, documentation, and submission requirements (digital and hard copy)
Edit and proofread all materials for clarity, grammar, accuracy, and consistency in tone and messaging
Manage multiple concurrent proposals in a deadline-driven environment while maintaining strong attention to detail
Support interview preparation efforts, including coordinating logistics, developing presentation materials, and assisting with rehearsal sessions
Track proposal metrics, maintain records of submissions and outcomes, and support continuous improvement of the proposal process Qualifications Bachelor's degree in marketing, Communications, Business, or a related field (or equivalent experience)
2-5+ years of proposal coordination experience, preferably within the construction or AEC industry
Advanced proficiency in Adobe InDesign (required)
Experience with additional proposal tools such as Adobe Creative Suite, Microsoft Office (Word, PowerPoint, Excel), and CRM systems
Strong graphic layout and document formatting skills
Excellent written and verbal communication skills
Exceptional attention to detail and organizational abilities
Ability to work both independently and collaboratively under tight deadlines Preferred Qualifications Experience working for a general contractor or within the construction industry
Familiarity with Dallas-Fort Worth market and public/private procurement processes
Basic understanding of construction terminology and delivery methods (e.g., CMAR, Design-Build)