Estimator (Construction) and dispatch Administrative Assistant

Department:

Transportation/Service Position Summary The Ship‑Loose Lead is responsible for identifying, verifying, and organizing all materials lists for items that are not installed in the factory and must ship loose to the job site. This role is critical to on-time delivery including ensuring set crews and builders have the correct materials, in the correct quantities, staged safely and accessibly to complete on‑site assembly without delays. Key Responsibilities

• Review sales orders, production prints, and ship‑loose sheets to determine required materials. Conduct root cause analysis to identify issues in supply chain processes; implement continuous process improvements to enhance efficiency and reduce costs.
• Walk units to confirm what is installed versus ship loose.
• Compile accurate shiploose materials lists; including structural fasteners, exterior finishes, interior finishes, mechanical, electrical, and plumbing items.
• Verify the correct sizes, quantities, colors, and specifications for all materials.
• Coordinate with Components, Roofing, Siding, Electrical, Plumbing, HVAC, Finish and QC departments.
• Ensure materials are loaded in proper order of importance and never placed in second‑floor boxes.
• Confirm that all ship‑loose materials are protected, wrapped, and staged for safe transport and easy access.
• Ensure labeling of all materials as well as picture and video documentation prior to shipment.
• Maintain clear documentation and communicate shortages or discrepancies prior to shipment.
• Proven experience in warehouse management, logistics coordination, or supply chain roles within manufacturing or distribution environments.
• Strong knowledge of transportation planning, freight management, shipping & receiving procedures, and inventory control systems. Skills & Qualifications
• Ability to read and interpret construction plans and sales orders.
• Knowledge of modular construction and job‑site sequencing preferred.
• Strong attention to detail and organizational skills.
• Effective communication and teamwork skills.
• Ability to work in a production or warehouse environment. Success Measures
• Accurate and complete ship‑loose packages.
• Reduced job‑site delays and reorders.
• Positive feedback from set crews, builders, and internal teams. Work Environment
• Exposure to noise, dust, and temperature variations
• Frequent interaction with lumber, hardware, tools, and other construction materials
• Use of personal protective equipment (PPE) including gloves, safety glasses, and steel-toe boots
• Work on concrete floors with occasional use of ladders or platforms
• Indoor modular manufacturing facility and office environment. Weight Handling Requirements
• Frequent lifting/carrying: 20-50 lbs (boxes of hardware, tools, small materials)
• Occasional lifting: 50-75 lbs (larger bundles, shiploose kits, cabinetry parts)
• Rare/team lifting: 75-100+ lbs (with assistance or mechanical aids)
• Tool/equipment handling: 5-25 lbs regularly Physical Activity & Frequency Constant (67-100% of shift)
• Standing and walking on the production or warehouse floor (6-10+ hours/day)
• Repetitive hand and arm use for sorting, packing, and moving materials
• Visual inspection for accuracy and quality Frequent (34-66% of shift)
• Bending, stooping, and twisting
• Reaching (including overhead for storage racks or staging shelves)
• Lifting and carrying materials (20-50 lbs)
• Pushing or pulling carts or dollies Occasional (1-33% of shift)
• Kneeling or crouching to access lower storage areas
• Handling heavier materials (50-75 lbs)
• Team lifting of bulk or oversized items (75-100+ lbs)
• Climbing ladders or steps to retrieve or stage materials Physical Capability Requirements
• Strength and endurance for repetitive lifting, carrying, and sorting
• Manual dexterity for handling small components, fasteners, and tools
• Good balance and coordination while moving materials
• Ability to maintain focus and accuracy under physical and repetitive work conditions

Equal Opportunity & Accommodation:

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Acknowledgement:

Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive, or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing. Proficiency with ERP systems such as SAP, AS400, or similar platforms; familiarity with TMS software is a plus. Excellent analysis skills with the ability to collect data using SQL or other data collection tools; capable of conducting root cause analysis for process improvements. Hands-on mechanical knowledge related to warehouse equipment like forklifts; certification preferred. Effective negotiation skills for vendor contracts and procurement activities; experience with category management is advantageous. Ability to lead a team effectively while managing multiple priorities in a fast-paced environment. Join us as a Shiploose Lead to drive operational excellence in our supply chain! Your expertise will ensure our logistics processes are optimized for efficiency while supporting our mission to deliver high-quality modular building solutions.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person