Assistant Dispatcher (Construction Services)

Job Overview We are seeking a proactive and detail-oriented Assistant for our Construction Services team. This role is responsible for coordinating technician schedules, maintaining accurate records, managing reports and invoices, and providing day-to-day administrative support. The ideal candidate is a strong communicator who can manage multiple priorities, work effectively with field staff and clients, and ensure operational efficiency across scheduling, reporting, and fleet coordination activities. Responsibilities Schedule and dispatch technicians; manage daily and next-day work schedules. Communicate with technicians, clients, and contractors to provide updates and resolve scheduling conflicts. Maintain accurate dispatch records, including service requests and job status updates. Answer, screen, and direct phone calls, emails, and other correspondence. Assist in the preparation, tracking, and approval of regularly scheduled reports. Send or upload completed reports to clients as required. Create, maintain, organize, and purge project files in accordance with company procedures. Track, review, and approve invoices after verifying work completion. Perform general administrative tasks to support the Construction Services team. Experience Previous experience in dispatch, administrative support, or construction services coordination preferred. Strong organizational and time-management skills with the ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneDrive). High attention to detail and ability to maintain accurate records. Ability to work independently and collaboratively as part of a team.

Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off

Work Location:

In person