Financial Facilities Coordinator

Job Description As a Financial Facilities Coordinator, you will be responsible for the coordination of key tasks critical to the successful execution of the Facilities & Site Services (F&SS). You will provide financial support to Facilities & Site Services, Security and SHE Teams. Assisting the RTD Finance department in creating timely and accurate financial statements, manage, develop and foster cross-departmental relationships to understand continuous and ad hoc reporting needs and monitor the work to ensure quality, and continuously promote Quality First Time. The Financial Facilities Coordinator should possess a strong desire for tackling new challenges with innovative solutions and a "can do" attitude.

Essential Job Duties:

• Utilize current operating systems (e.g. My Buy, Google Workspace applications, Google Sites, Google Sheets, Google Slides, SAP , Microsoft Windows, etc.) for organization of F&SS information and execution of tasks and communications.
• Enters purchase orders into the My Buy system and sends confirmed and approved purchase orders to suppliers as required. This occurs for all departments; Site Services, Facilities Engineering, PMO , SHE , Security.
• Develop and maintain gSheets reports for managing financial expenses of all purchase orders in order to comply with the annual budgets Compliance & Audit Support
• Ensure adherence to company policies, and statutory requirements; support internal and external audits as needed.
• Provide analysis and support for the month-end process including accruals for the finance department and assist in the prioritization and allocation of resources across the portfolio to ensure a financially sustainable business.
• Provides payment of the Marana campus property taxes, Oro Valley HOA payments; Marana Lease payments on a monthly, quarterly and yearly time schedule, and works closely with the Legal Department on updates to the Marana Lease Agreements.
• Enters all new hire information into External Partner Portal ( EPP ), IT and Security requests.
• Orders all departmental office supplies along with the campus supplies for paper products (IE, paper plates, plastic ware, etc.).
• Ability to navigate both strategic and operational tasks while adapting to rapidly shifting priorities.
• Excellent communication and presentation skills with the ability to translate complex financial data into actionable insights for diverse stakeholders.
• Support compliance within facilities management, financial management and operation procedures.
• Ability to influence and work effectively with different teams and functions across the cluster and within the broader Roche finance community.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• 3-5 years in cost control, project management, or financial analysis (industry-specific experience like Construction, Oil & Gas, or Manufacturing is often preferred).
• Bachelor's degree in Finance, Accounting, Engineering, or Business Management.
• Proficiency in ERP systems ( SAP , Oracle, or Microsoft Dynamics) and advanced Excel skills (Pivot tables, VLOOKUPs, macros).
• Ability to interpret complex data sets and translate them into actionable business insights.
• Strong ability to explain financial concepts to non-financial stakeholders.

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