Facilities Coordinator

Facilities Coordinator Details:

We are seeking a reliable and service-oriented Facilities Coordinator to support the day-to-day operations of our Phoenix office . This role is responsible for ensuring a well-maintained, organized, and fully functional workplace environment. The ideal candidate is highly responsive, detail-oriented, and comfortable handling a mix of administrative and hands-on facilities tasks in a professional services setting. Position responsibilities include, but are not limited to the following: Office Services & Inventory Management Oversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals) Coordinate supply needs for trial preparation, firm events, and satellite offices Respond to employee requests for supplies and basic ergonomic equipment Facilities Operations & Vendor Coordination Initiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial services Serve as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellence Monitor and track facilities requests through completion, maintaining clear communication with stakeholders Onboarding, Offboarding & Space Planning Prepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standards Maintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadership Assist with maintaining seating charts and space reconfigurations to support business needs Office Moves & Maintenance Manage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipment Coordinate with vendors for larger projects and ensure proper assembly and placement Install and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standards General Facilities Support Assist with key distribution and basic key tracking Support office safety efforts, including maintaining AED cabinets Provide light housekeeping support and assist with loading/unloading supplies or deliveries as needed Oversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals) Coordinate supply needs for trial preparation, firm events, and satellite offices Respond to employee requests for supplies and basic ergonomic equipment Initiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial services Serve as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellence Monitor and track facilities requests through completion, maintaining clear communication with stakeholders Prepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standards Maintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadership Assist with maintaining seating charts and space reconfigurations to support business needs Manage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipment Coordinate with vendors for larger projects and ensure proper assembly and placement Install and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standards Assist with key distribution and basic key tracking Support office safety efforts, including maintaining AED cabinets Provide light housekeeping support and assist with loading/unloading supplies or deliveries as needed

Experience and Qualifications:

1 to 3 years of experience in facilities, office services, or administrative support Strong organizational skills and attention to detail Ability to manage multiple tasks and respond to requests in a timely manner Solid communication and customer service skills Ability to perform physical aspects of the role, including moving office equipment and setting up workspaces Ability to lift and carry up to 50 pounds on a regular basis

Preferred Qualifications:

Experience in a corporate or professional services environment Familiarity with work order or ticketing systems Basic understanding of office safety and ergonomics Experience in a corporate or professional services environment Familiarity with work order or ticketing systems Basic understanding of office safety and ergonomics Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging . Snell & Wilmer is an Equal Employment Opportunity employer. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.