Deputy Director of Facilities Management

The Deputy Director of Facilities Management acts as the second in command for the Facilities Department, assisting the director with reviewing and finalizing budgets, providing oversight, direction for internal operations, and serving as a liaison with outside agencies. The incumbent is heavily involved in policymaking, have resource responsibilities, manage large and complex division initiatives, and projects. This position is responsible for developing the Facilities Management Department's training and safety programs. Supervise staff, prioritize, and assign work, conducting performance evaluations, ensure staff are trained, employees follow policies and procedures, maintain a healthy and safe working environment, make hiring, termination, and disciplinary recommendations. Assist in directing the activities of the department to include overseeing the development and administration of policies, procedures, programs, goals, and objectives. Administer and monitor the departmental budget, which may include capital improvement programs, including allocating resources and approving expenditures. Prepare and/or review complex reports, contracts, grant proposals, and studies; make recommendations on a wide variety of administrative or management policies. Review departmental operations to determine the efficiency and effectiveness of services and/or programs. Coordinate activities with other agencies, internal departments, and/or other applicable parties. Confer with senior staff to discuss the conditions and needs of the Community; prepare reports, recommendations, and/or respond to inquiries and requests for information. Coordinate department activities, such as tracking work and change orders, purchase orders, relay communications, research information, and provide related support. Meet with vendors and outside crews to provide direction and instruction on department needs and project standards. Draft weekly, monthly, and quarterly progress and financial reports detailing subordinate work and departmental concerns. Assist in administering and monitoring the departmental budget including allocating resources and approving expenditures. Prepare bids and costs analysis for construction and demolitions project; perform periodic inspections of buildings and projects to review standards as needed. Develop, implement, and administer operating procedures and monitor compliance. Develop skills training and safety programs for staff, and document staff attendance. Perform other duties of a similar nature or level as requested by supervisor or director.

Knowledge of:

Management principles; Apply maintenance and operations principles; Public administration and governmental operations; Accounting and financial management principles; Applicable theories and principles related to area of assignment; Strategic development principles and procedures; Applicable federal, state, and local laws, rules, and regulations; Program development and administration principles and practices; Project management principles; Conflict mediation principles; Applicable local, state and federal laws, rules, and regulations; Public relation principles; Yaqui culture, customs, resources and traditions and/or a willingness to learn.

Skills and Abilities:

Monitor and evaluate employees; Prioritize and assign work; Providing leadership; Manage projects and multiple priorities simultaneously; Speaking in public; Analyze and develop policies and procedures; Ensure compliance with applicable laws, rules, and regulations; Interpret and apply applicable laws, rules, and regulations; Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; Resolve conflict and identify alternative solutions, and make appropriate recommendations; Prepare and administer budgets; Manage change and sensitive topics; Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints; Compile data and information; Working dependently; Operate a variety of office equipment, including a computer and related software applications; Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions. Bachelor's Degree, seven (7) of work experience in a specific field, to include, two (2) years of supervisory experience. AND Certification in FMP or CFM is preferred; Construction Health and Safety Technician or OSHA Compliance Certification is preferred.

Special Requirements:

Must possess and maintain a valid Arizona Driver's License; This position will require the incumbent to work non-traditional hours, nights, and weekends; Must have a current Level 1 Arizona Clearance Card or be able to obtain the Level 1 Arizona Clearance Card within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination.