Manager of Facilities

Rewarding career. Competitive salary. Outstanding benefits. The Manager of Facilities provides operational leadership and management oversight for continuous improvement of the Facilities operating model across all facilities owned and/or operated by WHMC. This role is expected to consistently model a positive, solutions‑oriented culture, demonstrating approachability, responsiveness, and clear communication in all interactions. The Manager builds trust through proactive engagement with staff, leaders, patients, visitors, and external partners, supporting the hospital's mission, vision, and values while ensuring a safe, high‑quality environment of care. This position is responsible for the management and coordination of construction, renovation, and ongoing maintenance projects for all WHMC facilities, on and off campus. The Manager oversees construction activities in coordination with architects, engineers, contractors, and subcontractors, and maintains an accurate, up‑to‑date list of approved vendors and service partners. The role requires timely, professional communication with vendors, clear expectations for project scope, timelines, and performance, and appropriate follow‑up to ensure successful outcomes. Responsibilities include inspecting facilities for repair and maintenance needs, planning required work, estimating material and labor costs, and ensuring work is completed in compliance with regulatory requirements and organizational standards. Strong collaboration with internal departments is essential to anticipate needs, resolve concerns, and prevent issues from escalating into crises.

OVERSIGHT

Department(s) Facilities Positions(s) Facilities Mechanic I Facilities Mechanic II Facilities Mechanic

III STANDARD EXPECTATIONS

Creates a Positive Working Environment Builds and maintains a positive atmosphere in line with organization's mission, vision, values and standards of behavior. Consistently demonstrates organizational values and standards of behavior. Accepts new responsibilities and challenges with positive attitude. Assists in the resolution of difficult interpersonal situations. Holds staff accountable to organizational policy. Partners with other leaders to improve inter-department processes. Supports and maintains a culture of safety and quality. Participates in committees as assigned. Communicates Effectively Builds relationships and works collaboratively with other leaders and staff. Provides timely operational updates to supervisor. Conducts routine meetings with staff and encourages an exchange of information. Responds to communications in a timely manner. Operates an Efficient and Effective Department Assists in developing and monitoring a department budget. Manages staff including hiring, scheduling, performance evaluation and following the disciplinary process. Develops procedures and competencies for direct reports and ensures they are properly trained and educated. Provides input into the development of department policy. Assists in identifying and initiating department process improvements. Measures and monitors staff productivity. Procures or requests necessary resources to efficiently provide services. Performs front line staff duties, as needed. Ensures compliance with applicable federal, state, and local regulations. Performs other duties as assigned.

DUTIES & RESPONSIBILITIES

Resource Management Assigns personnel and material resources to maintenance and repair projects, using all building trades. Proactively evaluates requests and operational needs using a solutions‑oriented approach, identifying safe and effective ways to achieve desired outcomes while maintaining regulatory compliance. Contractor/Vendor Management Supervises work of contractors/vendors Monitors service contracts to ensure work is properly performed and processes claims for payment. Maintains an accurate, up‑to‑date list of approved vendors, contractors, and service providers, and equipment. Serves as the primary point of contact for vendors, ensuring clear, timely, and professional communication regarding project scope, timelines, expectations, and performance. Coordinates vendor access, oversight, and execution of work to ensure alignment with organizational standards, safety requirements, and service expectations. Monitors vendor performance and addresses issues promptly to support positive relationships and successful project outcomes. Facilities Life Cycle Conducts inspections of buildings, evaluates the complexity of any needed repairs to determine best solution, projects job cost, and oversees the implementation of approved procedures to ensure the ongoing efficient operation of assigned buildings. Evaluates and makes recommendations for maintenance purchases for new equipment, project-related work, emergency repairs and upgrades/restorations to facilities prior to purchase. Coordination Communicates proactively and positively with internal departments to understand needs, provide updates, and identify solutions before issues escalate. Promotes trust and collaboration through responsiveness, transparency, and follow‑through. Personnel Management Supervises and trains staff in the approved practices and procedures for proper facility maintenance and in the implementation and observance of all approved safety procedures to ensure compliance with existing safety regulations. Compliance Maintains required Life Safety/Regulatory compliance timelines and reports for AHJ review. Responds to safety and security incidents within scope of role, providing support to staff and coordinating with appropriate responders. Maintain data and documentation, as indicated by regulatory bodies. Establishes self as the Subject Matter Expert (SME) within facility maintenance services and safety, regulatory compliance, and training. Coordinates emergency preparedness and other safety drills and WHMC participation in emergency exercises. Environment of Care/Safety Serves as Safety Officer for the organization within the scope of assigned responsibilities. Plans and implements training for employees in worksite safety practices in collaboration with the Senior Director of Support Services. Conducts safety surveys, inspections, and investigations and prepares written reports with findings and recommendations. Assists in developing and maintaining the Emergency Preparedness Plan and the Illness and Injury Prevention Plan. Participates in the Safety Committee and associated activities and tasks. Advises the Senior Director of Support Services on safety program development, evaluation, and improvement. Leadership Models a positive, approachable leadership presence during routine operations and emergent situations. Responds to operational and facility emergencies with calm, clear communication and decisive action. Completes essential leadership standard functions and expectations, as outline in annual goals.

QUALIFICATIONS

Required Minimum of two (2) years of work experience in facility maintenance. Working knowledge of regulatory, life safety, safety, and compliance requirements applicable to healthcare facilities. Preferred Healthcare experience. Supervisory or Lead experience. Associate's degree in related field. Active CFM/CHFM, CLSS-HC, CSP, and/or PMP. Demonstrated ability to lead with a positive, solutions-focused mindset. Strong verbal and written communication skills with staff, leaders, and vendors. Ability to balance customer service, regulatory compliance, safety, and operational needs.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The environment of this position can vary from day to day, including office environment as well as working in clinical settings, mechanical rooms, and outside during all times of year. This may include irregular working hours including weekends and on-call responsibilities. Travel to off-site locations for meetings, education and training may be required. The position will frequently require walking, lifting, reaching carrying, kneeling, bending, stooping, pushing and pulling of objects weighing up to 20lbs. The position will occasionally require the ability to lift, and carry, up to 50 pounds and push or pull over 50 pounds, as well as require bending, twisting, squatting, reaching, reaching overhead, sitting and standing frequently. Occasionally the position requires climbing, kneeling and crawling. The position requires continuous finger dexterity and fine manipulation. All basic life functions such as hearing, seeing, speaking, standing and walking are required. The employee must demonstrate the ability to perform the essential functions of the position, with or without reasonable accommodation. If you are looking for a rewarding career with a great team, you'll enjoy your career with us !

POSITION DETAILS

Hours per week: 40

Employee Status:

Regular Full Time Shift:

Day Shift (United States of America)

Pay Range:

$80,000.00

• $105,000.

00 Actual pay offered will vary based on years of experience.

EMPLOYEE BENEFITS

Our benefit package includes medical, dental, vision, life insurance, and retirement options (403(b) & 457). Medical insurance coverage begins on day one and is available to both full time and part time employees. Additionally, employees receive discounts on medical services provided by Whitman Hospital and Medical Clinics. Differentials apply for evening, night, and weekend shifts. Our unique PTO plan enables employees to increase their accrual with each year of service! Here at WHMC we are proud of our mission to enhance the health and welfare of those we serve, and we strive every day to embody our values. WHMC is a rural critical access hospital which is growing our presence and our services in order to improve access to care and optimize the health of our communities. We value our patients, our community, and our employees and that is what sets us apart!

Committed to:

Respect

• We respect the dignity of each individual at all times. Compassion
• We demonstrate our sincere compassion to all. Teamwork
• We recognize, embrace and capitalize on the unique talents of everyone. Stewardship
• We are prudent, careful and deliberate with all resources. Trustworthiness
• We act with integrity and honor in all situations.

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