Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations in El Segundo, California. Serve as the first point of contact for visitors while helping maintain an organized, welcoming, and efficient workplace environment. The role includes reception support, coordination of meeting spaces, mail and package handling, and assistance with office services and employee events. This is a short-term assignment covering a leave of absence and requires a detail-oriented, service-focused approach in a fully in-person setting.

Responsibilities:

• Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices.
• Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities.
• Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams.
• Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed.
• Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations.
• Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations.
• Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team.
• Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution.
• Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor.