Facilities Coordinator

Facilities Coordinator Easter Seals Southern California, Inc. - 3.5 Irvine, CA Job Details Full-time $27 - $30 an hour 1 day ago Qualifications Some college Record keeping Vendor contracts Budget management Contract review Renovation construction projects Microsoft Excel Microsoft Outlook Renovation project management Outdoor work Event coordination Safety regulations Writing skills Maintenance Routine inspections Mid-level Groundskeeping Invoice processing Administrative experience High school diploma or GED Driver's License Driving Customer support ticket management Implementation of OSHA safety standards Vendor relationship management Annual budget preparation Maintenance management Supplier selection Equipment inventory management Routine maintenance projects Communication skills Property management Operational budget management Project management in construction Help desk Full Job Description Easterseals Southern California transforms lives every day. For over a century, Easterseals has championed inclusion and independence—delivering essential services like early childhood programs, autism services, employment and independent living support to more than 29,000 people each year. Through advocacy and education, we break barriers and create opportunities for the one-in-four Americans with disabilities. Provides facility support services for all Easterseals Southern California locations. Serves as the primary point of contact for site administrators, managing facility service requests from initiation through resolution. Coordinates with vendors and contractors to schedule preventive maintenance, repairs, and oversee site renovations or construction projects. Supports the development and implementation of centralized facility plans to ensure sites remain safe, compliant, and operational, including providing input on related budgets. Collaborates with internal safety and risk teams on evacuation drills, inspections, and other facility-related initiatives.

Starting Hiring Range:

$27 - $30/hr.

OVERVIEW OF POSITION

Provides facility support services to each Easterseals Southern California (ESSC) location. Acts as the point of contact for ESSC site administrators, handling service requests through resolution/completion. Coordinates with various vendors and contractors on activities such as scheduling of preventive maintenance, repairs, and oversight of site renovation and construction. Assists in the design and implementation of a centralized plan to keep ESSC sites in optimal operational and safe conditions; provides input on related budgets. Works collaboratively with internal safety and risk departments on evacuation drills, inspections, and on other facility related matters.

ESSENTIAL FUNCTION

Responds to maintenance or repair inquiries and/or concerns from ESSC site administrators; ensures timely and quality service delivery; follows up to ensure customer satisfaction. Makes sure that requests/issues are recorded via help desk tickets, for record keeping and tracking purposes. Works collaboratively with Administrative Services Manager and service line teams in the development, implementation, and tracking of a comprehensive plan and a budget to maintain and improve the physical environment at each of the ESSC properties/sites. Including a plan detailing the required work and timeline. Conducts routine inspections of physical properties and identifies needs at each facility/site; creates, submits for approval, and implements a maintenance plan to keep buildings, landscaping, appliances, and equipment in optimal and safe operational conditions. Takes action on facility issues that require immediate attention. Gathers information of vendors, and assists in the selection and vetting process in order to build and maintain a list of qualified and approved vendors for ESSC. Manages the day-to-day coordination with such vendors, which include but are not limited to janitorial, utilities, painting, carpentry, plumbing, electrical, mechanical, landscaping, and HVAC services. Reviews, validates and approves vendor invoices. Creates and submits purchase requisitions as needed. Creates and maintains office furniture and equipment inventory for each site. Provides administrative support for the Administrative Services department. Assists with monitoring adherence to approved expenditures related to maintenance, remodeling, and renovation projects for facilities; performs support activities associated with evaluation and acquisition of new properties/facilities as assigned, and aids with review of vendor contracts. Provides input in the formulation of annual operating and capital budgets related to facilities management. Coordinates with ESSC's service line, IT, and safety teams in activities pertaining to facility management for new and moving offices. Assists in coordinating and organizing special events. Ensures all appropriate licensing and certifications for operation of ESSC's properties/sites are compliant and current. Performs other duties as assigned.

EDUCATION

High school diploma or general education degree (GED) required. Some college, property management certification or equivalent work experience in related field preferred.

EXPERIENCE

Minimum of two to five years' experience in facilities maintenance/property management; experience with project management of construction and renovation projects is desirable. Demonstrated experience managing maintenance programs and projects for a multi-location company preferred. Experience in Safety Planning, OSHA regulations and related topics a plus.

KNOWLEDGE, SKILLS, ABILITIES

Proficient in Microsoft applications (Word, Excel, PowerPoint, and Outlook). Knowledge of codes, standards, and regulations as they apply to design, construction, operations, health and safety. Knowledge of appropriate licensing, compliance, and certifications for operation of properties. Excellent interpersonal, verbal and written communication skills. Ability to interface with all levels of management, staff, and provide direction to contractors and vendors performing services for the company. Strong customer service orientation and problem solving aptitude. Ability to multitask, prioritize, and stay organized. Open to feedback and willing to strive to improve own performance based on feedback. Ability to tolerate an outdoor work environment inclusive of a variety of weather conditions. Ability to remain on call (24/7), and available during weekends and holidays. Ability to pass a post-offer physical examination and a TB test. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation, per Easterseals Southern California and/or program requirements. Ability to travel locally with own reliable transportation, within ESSC's geographic territory. Must maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration. Possess and maintain a valid California driver's license. Ability to pass all drug testing required by ESSC.

Carrying/Lifting:

Occasional / 0-30 lbs.

Standing:

Occasional / Up to 3 hours per day

Sitting:

Constant / Up to 8 hours per day

Walking:

Occasional / Up to 2 hours per day

Repetitive Motion/Activity:

Keyboard activity, telephone use, writing

Visual Acuity:

Ability to view computer monitor and read newsprint

Travel:

Up to 60% of time

Environmental Exposure:

Able to work in indoor and outdoor settings. Indoor work is generally favorable, lighting and temperatures are adequate.