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Job Description
Facilities Manager First Chinese Baptist Church, Los Angeles Los Angeles, CA Job Details Full-time $60,000 - $80,000 a year 18 hours ago Benefits 403(b) matching Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching 403(b) Flexible schedule Qualifications Computer operation Staff supervision Confidential information handling Team supervision Equipment repair Customer service Writing skills English Minor facility damage repair Bachelor's degree Driving Computer networking Productivity software Machine minor repairs
Full Job Description Job Summary:
The Facilities Manager is involved in the daily operations and strategic planning for use of church facilities.
Overall responsibilities include:
A. General facilities management in order to provide a safe, clean, and functional environment for occupants and visitors. B. Scheduling and performing routine checks of facilities, vehicles, and equipment to ensure safe operations, proper functioning, and compliance with applicable regulations. C. Oversee church master calendaring and facilities requests. D. Coordination of facilities use for church-wide events. E. Documentation of facilities policies and procedures. F. Budgeting, monitoring bills and contracts related to facilities and church vehicles. G. Communication and coordination on facility projects. H. Supervision of professional cleaning services. Responsibilities A. Facilities 1. Assess maintenance needs regularly. i. Schedule routine maintenance (e.g., carpet cleaning, pest control, gardening, etc.) ii. Schedule inspections of buildings, building systems (e.g., HVAC, fire detectors and extinguishers, emergency lights, elevators, etc.) iii. Develop and manage the facility work order system including maintenance requests submitted by the congregation and church staff. iv. Oversee activities conducted on-site by outside repair personnel and contractors. v. Upate maintenance logs. 2. Be familiar with building systems, utilities and communications infrastructure including HVAC, lights, security, keys, elevators and alarms; ensure compliance with applicable regulations. 3. Recommend and coordinate execution of projects for improvement, maintenance, and repair. 4. Draft specifications for contracted work, gain approval for proposal, obtain bids, assist with the selection, oversee performance and authorize payments after assuring that services are performed in a satisfactory manner. 5. Perform after-life benchmarking which includes regular testing and inspection of systems and equipment, end of warranty review, review of maintenance and operations. 6. Assist with minor maintenance repairs. 7. Be primary or back-up contact for various alarm systems (e.g., security, fire, etc.) 8. Develop clear and simple written instructions for routine usage and maintenance of church facilities. 9. Provide training for appropriate use and maintenance of facilities to staff, volunteers, and congregants. B. Church Vehicles 1. Oversee maintenance, appearance, and safe operating condition of church vehicles. i. Ensure compliance with applicable regulations. ii. Keep maintenance record and drivers' log for each vehicle. iii. Oversee and assist Class B drivers in obtaining their drug tests and physical exam. iv. Maintain DMV registrations. v. Maintain accurate records of all repair and maintenance work. C. Custodial and Office Equipment. 1. Order supplies for custodial and repair work. 2. Develop policies and procedures to maintain custodial and office equipment. 3. Manage equipment inventory for custodial and repair work. D. Managerial Responsibilities 1. Supervise professional cleaning services. i. Oversee the daily work and schedule. ii. Coordinate the daily opening and closing schedule of church facilities. iii. Coordinate set-up and take-down work for regular church functions and special events. iv. Develop checklists and appropriate written instructions. v. Verify the quality of work and evaluate performance. 2. Distribute work efficiently and appropriately among staff, contractors, and volunteers. 3. Maintain accurate records. i. Maintain licenses and certificates. ii. Maintain paperwork on service contracts and warranties. iii. Keep files on safety-related information (e.g., dangerous equipment, toxins, etc.) iv. Provide accurate records of work performed and bills paid. 4. Keep building and building diagrams, inventory of furniture and building-related items, system manuals, operational manuals. 5. Keep record of alterations, renovations, major repair of building systems. 6. Keep record of building materials and standardize the model, style, color if possible. 7. Attend facilities-related meetings (e.g., Building Committee, security-related groups, etc.) regarding policies, projects, and events. 8. Establish annual repair and maintenance schedule. 9. Review various bills for utilities and building services. 10. Responsible for developing staff training program including generation of operation and procedure manuals, and protocols. 11. Monitor service agreements to ensure compliance with contractual obligations.
MINIMAL QUALIFICATIONS AND REQUIREMENTS
EDUCATION:
Four year college degree or an equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
WORK EXPERIENCE
1. Supervisory experience. 2. Some years of facilities management highly desirable.
SKILLS:
1. Minor repairs. 2. Working knowledge of building systems, communication systems, personal computers, and computer networks. 3. Excellent oral and written communication skills. 4. Works well with a wide varity of personalities. 5. Proficient with Microsoft Office; able to learn various software applications especially resource scheduling programs. 6.
Language skills:
Strong verbal and written English required; ability to converse in Cantonese and Mandarin a plus. 7. Must be able to drive to perform job duties.
PERSONAL QUALIFICATIONS
1. Born again Christian. 2. Worships regularly, maintains a consistent spiritual life and disciplines. 3. Able to maintain strict confidentiality. 4. Respectful towards authority and subordinates. 5. Culturally sensitive and aware. 6. Demonstrates sound work ethic and a "customer service" orientation.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
1. Due to the nature and environment of the work place, a high moral, ethical, and spiritual value is of necessity. Working well as a team and with guests and being flexible with the work load and work schedule is also very necessary. 2. Must be able to lift and move objects up to 50 pounds consistently with heavier weight necessary at times. Judgment is expected to be exercised when lifting heavy objects by engaging help or using equipment to assist.
Salary:
$60,000 to $80,000 annually + 403(b) with employer match + medical, dental, vision + PTO This job description is subject to change by the Church Administrator as the needs and requirements of the job change. Employment is at-will and may be terminated by either party at any time, with or without cause or notice, subject to applicable law. Please apply at fcbc.org/jobs
Pay:
$60,000.00 - $80,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Paid time off Parental leave Vision insurance
