Facilities Assistant- Global Law Firm

Facilities Assistant- Global Law Firm at Matura Farrington Facilities Assistant- Global Law Firm at Matura Farrington in Poway, California Posted in 5 days ago.

Type:

full-time

Job Description:

A globally recognized Am Law 50 firm is seeking a highly motivated Facilities Assistant to join its dynamic Office Services team. Known for its collaborative culture, operational excellence, and commitment to delivering exceptional client service, the firm offers a sophisticated and fast-paced environment where employees are valued as integral contributors to the success of the business. This is an exciting opportunity for a polished and service-oriented professional who enjoys being at the center of office operations and takes pride in creating a seamless workplace experience. The Facilities Assistant will support a broad range of functions, including facilities coordination, purchasing, conference services, reception support, and office operations. The ideal candidate is proactive, detail-oriented, and thrives in a professional environment where responsiveness, discretion, and exceptional service are highly valued. Key Responsibilities Facilities & Office Operations Serve as a primary point of contact for facilities and office service requests Coordinate closely with building management, engineering teams, and security personnel to ensure smooth day-to-day operations Assist with office moves, workspace setups, and departmental relocations Manage office supply inventory and purchasing processes Process facilities-related invoices and vendor coordination Oversee conference room readiness, including meeting setup and presentation support Issue and track office keys and building access cards Maintenance & Inventory Management Maintain accurate records for equipment, keys, and access credentials Troubleshoot office equipment issues and coordinate repairs with external vendors Conduct routine office walkthroughs to ensure the workspace reflects the firm's high professional standards Perform minor maintenance and repair tasks, including furniture, carpeting, doors, cabinets, and window treatments Coordinate janitorial services, carpet cleaning, and building maintenance requests Administrative & Client Support Prepare departmental correspondence and maintain facilities documentation Provide backup support for reception services, including greeting visitors and answering phones Coordinate catering requests and assist with hospitality setup for meetings and events Help create a welcoming, polished, and client-ready office environment at all times Qualifications Bachelor's degree preferred, or equivalent professional experience Previous experience in facilities, office operations, hospitality, or administrative support preferred Proficiency in Microsoft Office Suite required Typing speed of 45 WPM preferred Strong verbal and written communication skills The Ideal Candidate Will Bring A strong client service mindset with a commitment to professionalism and responsiveness Excellent organizational and multitasking abilities close attention to detail and accountability Sound judgment and problem-solving skills The ability to work independently while collaborating effectively with a broader team Flexibility and adaptability in a fast-paced professional environment Ability to lift up to 50 pounds and work overtime as needed Why Join? This role offers the opportunity to join a respected organization with a strong reputation for excellence, professionalism, and teamwork. Employees enjoy working in a collaborative environment where operational support is highly valued and where exceptional service truly makes an impact.