Facilities Associate

ABOUT GALLANT

Gallant is the leader in veterinary regenerative medicine on a mission to bring transformational "ready-to-use" stem cell therapies to pets everywhere that treat the root cause of disease. With five high value clinical stage programs in development and a platform that is generating additional therapies, the company is positioned for their first FDA conditional approval in 2026, bringing a new class of therapies to animal health. Gallant is a privately-held company and backed by top venture capital firms BOLD Capital, Digitalis Ventures, Hill Creek Partners and NovaQuest, and recently completed our Series B financing. We have onsite GMP manufacturing, R&D and offices headquartered in La Jolla, CA. We offer a competitive base salary, generous health benefits, stock compensation, PTO, pet friendly offices, and virtual work environment as needed. We are a tight, incredibly smart and passionate team, deeply committed to our vision to bring "ready-to-use" stem cell therapies to pets worldwide.

POSITION SUMMARY

The Facilities Associate will report to the Chief Technical Officer and support Gallant's GMP operations through materials receiving and handling, outgoing shipments, facility utilities (including process/support gases), and building monitoring systems (BMS). The role executes work accurately with minimal supervision, follows detailed procedures, and documents activities in accordance with the Quality Management System (QMS) and safety requirements. Strong attention to detail, clear communication, and a collaborative, service-oriented mindset are required to maintain inspection readiness.

RESPONSIBILITIES

Serve as the primary point of contact for facility-related requests across departments and coordinate with site building management as needed. Maintain clear and consistent communication with department stakeholders, suppliers, contractors, and service providers. Receive GMP and non-GMP materials, verify deliveries against packing slips/purchase orders, and route items for Quality Control (QC) sampling and disposition when required. Ensure materials are labeled, stored, and handled in accordance with GMP requirements, including temperature-controlled storage, segregation by status (e.g., quarantine/released/rejected), and designated storage locations. Maintain organized warehouse and storage areas (shelves, pallets, staging areas), perform cycle counts as assigned, and support Manufacturing pick/pack activities. Prepare and coordinate outgoing shipments (e.g., commercial, clinical or internal shipments), including packaging, labeling, carrier coordination, documentation, and shipment tracking in accordance with applicable procedures. Order and maintain facility utilities and consumables to support operations (e.g., process/support gases and dry ice supplies) and coordinate cylinder deliveries/returns and secure storage as applicable. Monitor building systems (e.g., monitoring, alarms, and trending), escalate deviations/alarms per QMS procedures, and document actions taken. Coordinate with QC routine maintenance, calibration, and service visits with approved suppliers; assist with equipment installation, qualification, and validation activities as assigned. Support inspection readiness by maintaining accurate facility, warehouse, and shipment records (e.g., logbooks, work orders, calibration/maintenance records, receiving/shipping documentation) in compliance with the QMS. Coordinate permit-related inspections and compliance activities (e.g., wastewater, Fire Department, and CERS), including scheduling, escorting inspectors as needed, and maintaining required documentation and records. Coordinate site pest control activities and ensure inspections and related documentation are completed per schedule. Maintain a safe, clean, and organized work environment and identify opportunities to improve, streamline, and automate processes where appropriate. Participate in cross-functional project teams as needed.

QUALIFICATIONS

2-5 years of experience in facilities/operations coordination; biotech, pharma, or life sciences preferred. Associate's/Bachelor's degree or equivalent experience. Familiarity with GMP/regulated environments and cleanroom practices preferred. Able to complete and maintain required training (e.g., GMP/GDP; site EHS/safety including hazard communication/chemical hygiene; emergency response; role-specific training such as cleanroom gowning and equipment operation as applicable). Experience coordinating service providers and supporting purchasing, inventory, and recordkeeping. Proficiency with Microsoft Office; experience with Smartsheet, CMMS, or similar systems is a plus. Strong organization, prioritization, attention to detail, and written/verbal communication skills. Able to lift/move up to 50 lbs and perform frequent standing/walking and manual material handling. Occasional off-hours availability for facility needs/emergencies; able to drive to off-site locations (e.g., carrier drop-off and storage) as needed. Must be legally authorized to work in the United States.

MOST IMPORTANT QUALITIES

Strong communication skills, both written and verbal Easily adapts to change, enjoys a dynamic environment Willingness to learn High integrity, genuine Entrepreneurial spirit Remarkable discipline and organization Great attention to detail High speed of execution Strong work ethic Resourcefulness, ability to get things done on your own despite obstacles Ability to receive and incorporate feedback Passion for service Great at conflict resolution Consistently positive attitude Loves cats, dogs and horses!

Pay:

$65,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Application Question(s): Tell us why you think you would be a good fit for the position.

Experience:

facilities/operations coordination: 2 years (Required)

Work Location:

In person