Facilities Administrative Assistant

Facilities Administrative Assistant Temecula, CA Job Details Part-time $22 an hour 5 days ago Qualifications Phone communication Executive administrative support Mid-level 3 years High school diploma or GED Invoice payment processing Task prioritization Blueprint reading Organizational skills Productivity software Managing executive calendars Phone call management Travel scheduling Working on construction projects Communication skills Facilities maintenance Progress tracking (project management tasks) Full Job Description Wedgewood Weddings is growing, and our Facilities & Capital Projects team is looking for a highly organized Facilities Administrative Assistant to help keep projects moving across our venues nationwide. This is a temporary part-time role through approximately July, based out of our Temecula headquarters. If you enjoy coordinating projects, solving problems, and being the person who keeps everything running smoothly behind the scenes, this could be a great fit.

Our facilities team supports everything from new venue construction to ongoing maintenance across our properties, and this role plays a key part in keeping those projects organized and on track. What you'll do: Coordinating maintenance and repair requests from our venue leadership teams Organizing and tracking vendor requests and maintenance tickets Helping maintain a company-wide calendar of construction projects and repairs Assisting with billing, invoicing, and payment follow-up for construction projects Tracking maintenance work and project progress across all venues Handling incoming calls and communications with professionalism and urgency Processing invoices and coordinating with the Accounting team for timely payments Scheduling meetings, calls, travel, and appointments for senior leadership Supporting additional projects and administrative needs as they arise This role is perfect for someone who is organized, detail-oriented, and comfortable juggling multiple moving pieces at once. We're looking for someone who brings: Strong organizational skills and attention to detail Excellent communication and customer service skills Comfort handling high call volume and multiple requests Ability to prioritize tasks and meet deadlines Proficiency in Microsoft Office Ability to work independently and manage projects from start to finish Professional discretion and ability to handle confidential information Requirements High school diploma or equivalent 3+ years of administrative experience Experience in construction, facilities, or a similar industry is a plus Basic familiarity with construction processes or blueprints preferred Enough about you; this is what you need to know about us: We're a family-owned business that's been revolutionizing the wedding industry since 1986. Everyone knows weddings are stressful, and that's where we come in! With 70+ venues coast to coast and growing, we offer beautiful locations and stress-free planning with our all-inclusive packages. Our expert team specializes in handling all the logistics, meaning clients can sidestep the headaches of planning a wedding. We're a team of hospitality enthusiasts who do whatever it takes to create flawless, fun, and unique events. Our goal? Delivering the best value, service, and convenience to every client, every time. That's why we hire people who are passionate about making each celebration truly special.

Why choose us:

An opportunity to be part of something special and contribute to our couples' amazing celebrations. Highly recommended workplace : 90% of our full-time team members endorse us as a great place to work, thanks to our collaborative culture and focus on employee satisfaction. Wedgewood Weddings provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.