Facilities Operations Coordinator

The Facilities Operations Coordinator is a full-time twelve-month professional position reporting directly to the Facilities Director. This position is responsible for managing a wide range of facilities operations on both the Trinidad and Alamosa campuses. This position is also responsible for creating and updating college-wide processes and guidelines to ensure effective and efficient delivery of facilities-related services across the two campuses. This position works in close collaboration with department employees, college leadership, and other college personnel, while serving as an important point of contact for questions regarding capital construction, fleet management, controlled maintenance and building operations. Coordinates Facilities Department Administrative Functions Operations Manager will complete, document, and maintain purchase requisitions, receive reports, small purchase requisitions and purchasing card forms and submit them in a timely manner. Reallocate transactions as needed for purchasing cards and miscellaneous purchases. Manage budget spreadsheets for projects and facilities budget. Supervise small and seasonal projects as needed. Manage the process and flow of basic office functions. Administer maintenance requests and collaborate with Facilities Director to assign appropriate personnel. Plan, schedule, and manage events/meetings set up for Trinidad, Alamosa, CCCS, and outside companies. Coordinates the Capital Construction, Controlled Maintenance and Emergency Project functions of the college. Operations Coordinator will facilitate and manage the full cycle project process from pre-bid to final payment. This includes but is not limited to: Completion of required documentation for contractors and subcontractors, including compliance, code, regulation, and specifications Manage the bidding process for services such as architectural, consulting, construction, and service agreements. Manage the payment process for completed architectural, consulting, and construction services. Collaborate with purchasing department to secure all necessary quotes on goods and/or services as needed. Manage documentation and flow for Capital Construction, Controlled Maintenance and Emergency Projects for both campuses. Manages the Fleet Services function of the college. Management of fleet services/motor pool function of the college which includes the reservation, pickup and drop off process of a TSJC owned state vehicle. Management of fleet log mileage and billing process, working in close collaboration with the college's Purchasing Department, State Fleet Management as well as federal and other transportation entities such as the United States Department of Transportation and Unified Registration to ensure vehicle registrations are kept current. Oversees access control functions of the college. The Operations Manager will oversee the entry key control process, working in close collaboration with the Human Resources department to ensure employees appropriately utilize and safeguard keys. Oversee the access control process across multiple buildings on two campuses. Collaborate with college leadership to ensure an appropriate balance of customer service and building security. Supervises, trains and coaches work study, hourly and temporary personnel. Other duties as assigned. Associate degree and/or related applicable area with knowledge of physical plant operations, capital construction, logistics and three years' experience in physical plant setting (years of experience can be substituted for degree.) Experience coordinating purchasing, capital construction, controlled maintenance, and contracting functions in a higher education, or government related setting. Proven experience as an office manager or administrator Be able to multi-task and function in an environment of frequently changing priorities. Ability to complete tasks in a timely manner Experience with various software systems including proficiency in Microsoft Office including Word, Excel, and Outlook Strong attention to detail Excellent oral and written skills Critical thinking and problem solving Self-motivated and dependable Ability to prioritize and execute effectively in a rapid pace environment. Customer service oriented Valid Driver's License A commitment and understanding of the philosophy and goals of the Community College System Working knowledge of Banner and CORE highly desirable For consideration, an applicant must submit the following by the closing date: A letter addressing the professional qualifications listed in the position description; A current resume; Transcripts (or a placement file including transcripts); and The names and telephone numbers of at least three (3) references.