Facilities Coordinator

About Us From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation's leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up. Essential Duties & Responsibilities Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis Generates and dispatches weekly and monthly PM's, tracks progress throughout the month to ensure compliance Maintains work order logs for monthly reports, making changes as necessary to ensure correctness Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger Processes daily time sheets for team and ensures correctness Assists in procuring material and services to include issuing and maintaining PO's and invoices Schedules and maintains safety matrix for team members Maintains filing system ensuring proper record keeping Performs any other duties as deemed necessary by the site manager Qualifications Education (HS Diploma, Under/Graduate Degree, etc.) Associate's degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older Business Experience (prior years work/related experience) 5 to 10 years related experience and/or training; or equivalent combination of education and experience Licenses/Certifications Language Skills Technical Qualifications & Skills Previous experience in an industrial maintenance environment. Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Work Environment The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy. Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. Geographic Disclosure #EFS