Assistant Facilities Manager

Build Your Future with the City of Boca Raton! At the City of Boca Raton, a career in public service is more than a job — it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported. Why Boca Raton? As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:

Health Insurance Benefits :

No-cost employee Medical, Dental & Vision plans

Generous Paid Time Off :

12 paid holidays + vacation, sick, and 3 floating holidays

Continuous Service Benefit :

Paid out annually after 5 years of service

Work-Life Balance :

Flexible work schedule

Retirement Plans :

Two pension/retirement options to choose from Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed. Apply now and join the city that's building careers and shaping a stronger tomorrow! Performs difficult technical and administrative work in the Facilities Maintenance Section of the Municipal Services Department and provides assistance to the Facilities Manager in the completion of multiple functions of building operations and maintenance for City facilities; does related work as required. Supervises subordinate technical personnel. Work is performed under limited supervision. Plans, supervises, coordinates, and assigns work activities for the Facilities Maintenance Section and ensures jobs/tasks are completed on schedule and within budget Determines repairs needed on equipment; makes or obtains cost estimates Assists the Facility Manager with financial forecasting and annual budgeting Prepares and supervises the development and management of various capital improvement and special projects associated with building repairs, renovations, and maintenance for various City facilities Supervises multiple work order-generated facility projects and maintenance activities Supervises and coordinates the work of contractors Oversees the work of the Facilities Maintenance Section Conducts annual performance reviews for assigned staff Maintains effective working relationships with subordinates, superiors, vendors, and contractors Oversees the work order system and provides system reports

RELATED TASKS

Provides training for skilled and semi-skilled staff Maintains all building maintenance, preventive maintenance, and asset tag files Maintains shop and vehicle equipment files Schedules vacation and other types of leave requests for subordinates Identifies and addresses any deterioration, repair, and maintenance needs of City facilities Develops creative solutions to repair City facilities Maintains awareness of new trends and developments in the field of Facility Maintenance Performs various maintenance duties where applicable, e.g., work orders, orders materials, and supplies, preparing cost estimates, creating and tracking job/time records, labor logs, and maintenance logs Oversee the work of field technician maintenance and special projects in the trades of carpentry, painting, electrical, plumbing, mechanical, masonry, and other related trades specialties Performs related work as required

Knowledge of:

The principles and practices of building maintenance The applicable building codes and regulations The characteristics and maintenance needs of a wide variety of building and mechanical equipment The hazards and safety precautions of large-scale remodeling and repair of buildings and building-related systems The computerized building management systems and a computer-based maintenance management system The need for and attention to proper safety precautions Skilled in: Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, to an intermediate degree of proficiency. Written professional and effective communications, memos, notices, reports, manuals, and policies. Communicating clearly and concisely, both orally and in writing, with the general public, City leadership, co-workers, and consultants, to give and receive information in a courteous, honest, and straightforward manner, with a demonstrated ability to adapt communication style and format to target audience.

Ability to:

Maintain inventory control at minimum/maximum levels Establish and maintain effective working relationships with City officials, associates, and the general public. Remain organized and demonstrate good time management skills Handle a complex and diverse workload Manage multiple projects with varying deliverables and deadlines Analyze complex problems and develop, recommend, and implement actionable solutions Any combination of education and experience equivalent to graduation from an accredited college or university with major coursework in Facilities Management, Business Administration, Construction Technology, Construction Management, Building Inspection, Public Administration, or a closely related field. Four (4) years of progressive experience in building construction, facilities maintenance, or facilities management. Possession of a valid State of Florida driver's license

PREFERRED QUALIFICATIONS

Certification in Facilities Management is preferred. Project management experience preferred. Supervisory experience preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

FDLE/CJIS

Criminal History Record Check Employment Verification Motor Vehicle Report (MVR) Check Certification/License Verification Drug and Alcohol Screening