Cultural Arts Center Facility Manager

This position oversees the daily operations of the Cultural Arts Center facility; ensures the successfulness of planning, coordination, and supervision of Cultural events and programs for the City of Doral; deals with related budget expenses, marketing, promotional functions; and supervises assigned personnel. This position works under the general supervision of the Parks & Recreation Director or their designee. This position is classified as an exempt, full-time position with a 40 hour work-week. Supervises assigned personnel and ensures proper maintenance of the facility; Interviews candidates; trains staff; disciplines employees; and evaluates performance. Oversees daily operations of the Cultural Arts Center. Works directly with Parks and Recreation Director or their designee in developing policies and procedures as they apply to the Cultural Arts Center and events. Coordinates all aspects of Cultural event programming, such as food, beverages, games, prizes, entertainment, public information, operating materials and supplies, facilities and room scheduling and registration. Assists in the planning and execution of all city-wide special events. Develops and coordinates an expanding flexible calendar of cultural events and programs for all segments, groups, and interest levels in the community. Serves as staff liaison to Cultural Affairs Advisory Board and adheres to policies based on recommendations made by appointed Board Members. Assists in the preparation of the semi-annual report and budgeting process. Plans, schedules, organizes, and evaluates all Cultural events and programming. Promotes recreational, educational, and cultural special events at the facility through the development of flyers, newsletters, advertisements, special mailers, press releases, brochures, posters, videos, and other forms of publicity. Plan and schedule cultural events for various community and civic organizations. Coordinate and supervise all cultural event functions at the assigned facility. Researches and responds to community needs/requests regarding creation of new cultural events. Plans and develops special event and operations budgets for approval and implementation; adheres to approved/established budgetary parameters. Researches, solicits, and prepares grants from local, state, and national private or public agencies that support cultural programs and events. Solicits instructors and support staff necessary to support cultural events; Performs advertising, recruitment, interviewing, and selection tasks. Reviews timesheets, facility checks, attendance, work orders, and incident reports. Collects, verifies, and submits payments received. Assists in creating related budget. Orders staff uniforms. Completes assigned special projects. Performs other related job duties as assigned.

Additional Duties:

Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

Associate degree in recreation administration, leisure services, program management, public administration, business administration, hospitality or related field. Four (4) years of related work experience; or an equivalent combination of education and experience. Must possess a valid driver license with an acceptable driving record. Requirement exists at the time of hire and as a condition of continued employment.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

Must be willing to work flexible hours which may include weekends, evenings, and nights. Ability to effectively manage time and prioritize multiple responsibilities. Ability to get along with others and work effectively with the public and fellow workers. Considerable knowledge of modern office practices and procedures. Must possess excellent customer service skills and be able to establish good customer relations. Must have an ability to deal with people effectively, courteously, and enthusiastically. Must possess strong organizational and communication skills. Must be computer literate with knowledge of Microsoft Word, Excel, PowerPoint or a similar word processing program. Must be detailed oriented to ensure tasks are accurately completed. Must be self-motivated and able to excel with minimal supervision. Ability to prepare and/or process purchase orders. Ability to make recommendations that impact the budget. Ability to purchase up to $1,000 without approval from supervisor. Ability to use small office equipment, including copy machines or multi-line telephone systems. Ability to use computers for data entry. Ability to deal with confidential and sensitive matters. Ability to deliver effective presentations. Ability to work in a fast-paced environment. Ability to manage and meet deadlines. Must be fluent in the English language. Ability to communicate in Spanish is a plus. Must be non-smoker. Applicants must also complete all requirements established by the City of Doral for employment. This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation and a job-related medical examination including a drug screening test. The minimum requirements may be waived by the City Manager. Knowledge of related City policies and procedures. Knowledge of budget preparation. Ability to be manage and track inventory.

PHYSICAL DEMANDS

Ability to express ideas through speaking/talking; use visual acuity to perform activities such as analyzing data and figures and operating motor vehicles. The employee is frequently required to apply 30 pounds of force to lift, carry, push, pull or otherwise move objects. The employee is occasionally required to exert up to 50 pounds of force to move objects. In addition, positions in this classification typically require climbing, crawling, crouching, handling, perceiving sounds at normal speaking levels, kneeling, lifting, mental acuity, pulling, reaching, repetitive motion, expressing ideas by the spoken word, visual acuity to inspect defects or fabricate parts, and walking.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.