Hospitality/Facilities Assistant

Greenberg Traurig (GT), a global law firm with locations across 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work in an innovative and collaborative environment. Join our Administrative Services Department as a Hospitality/Facilities Assistant in our Miami office. We are seeking a service-oriented professional who thrives in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and proactive in ensuring seamless hospitality and facilities support. A strong commitment to client service, adaptability to changing priorities, and the ability to work both independently and as part of a team are essential. If you are a problem-solver with a positive, can-do attitude, we invite you to join our team. This role is in-office and requires flexibility to work overtime, including evenings or early mornings, as needed. This role reports to the Office Operations Manager. Position Summary The Hospitality/Facilities Assistant is responsible for providing hospitality services, including food and beverage service, conference room setup, and related support. This role also involves assisting with facilities and maintenance tasks to ensure the smooth operation of the office. Key Responsibilities Delivers exceptional internal and external client service in a courteous and professional manner Plans and executes scheduled service requests for meetings and office events using the Service Tracker System Maintains hospitality supplies and equipment, ensuring availability and functionality Keeps conference rooms, kitchen areas, and food counters clean, organized, and fully stocked Sets up food counters promptly, ensuring readiness by scheduled times. Responds quickly and accurately to guest requests and inquiries. Performs minor patching and painting of interior walls, doors, and ceilings Shampoo carpets after hours in offices as needed Conducts routine maintenance tasks to maintain a safe and functional office environment using the Maintenance Work Order System Assists with receiving and managing deliveries efficiently Provides support for meetings and events, including setup, cleanup, and catering assistance Assists with other department activities as needed and take on additional responsibilities as assigned Demonstrates bartending skills, including mixology, customer service, multitasking, and maintaining a clean, bar environment in fast-paced settings Qualifications Skills & Competencies Self-motivated and a team player, capable of working independently while accepting direction Flexible and adaptable in a fast-paced environment Strong client-focused work ethic and professional demeanor Ability to work under pressure, meet strict deadlines, and handle multiple tasks effectively Excellent attention to detail and strong organizational skills Ability to adapt to varied schedules and unique situations Strong problem-solving skills and ability to work well under pressure Ability to lift up to 50 lbs without assistance and up to 140 lbs with assistance Comfortable retrieving and replacing items from shelving units ranging from floor level to 8 feet high Education & Prior Experience High school diploma or equivalent (preferred) Previous experience in a hospitality or restaurant environment (preferred) At least 2 years of experience in a maintenance environment (preferred) Technology Proficiency in Microsoft Excel and Outlook, with the ability to learn new software programs quickly. Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following:

Official Job Listings:

All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution.

No Fees Required:

GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.

Verified Communication Only:

While all official communications will come from a GT email address associated with GT's domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT.

Therefore:

before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we've built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client's success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.