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Maintenance Operations Coordinator
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Hilton, Inc./Paradise Found Resorts & Hotels
Panama City Beach, FL (In Person)
Full-Time
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Job Description
Maintenance Operations Coordinator Department:
Engineering Location:
Holiday Inn Resort•Panama City Beach, FL Employment Type:
Full-Time About Us The Holiday Inn Resort, Panama City Beach is a premier beachfront destination known for exceptional guest experiences, warm hospitality, and a fun, family-friendly atmosphere. We are seeking friendly, professional, and service-oriented individuals to join our team. Position Summary The Maintenance Operations Coordinator serves as the administrative and operational hub of the Engineering Department, supporting the Chief Engineer in executing daily operations, financial controls, preventative maintenance compliance, and vendor coordination. This role ensures all maintenance activities align with brand standards, budget expectations, and service excellence goals.Core Responsibilities Operations & Work Order Management:
- Manage and dispatch maintenance work orders
- Track Preventative Maintenance (PM) completion and compliance
- Maintain records for audit readiness
Financial & Administrative Oversight:
- Process invoices and purchase orders
- Track departmental expenses and assist with budget control
- Coordinate with
General Manager and Accounting Procurement & Vendor Management:
- Source and compare vendor quotes
- Negotiate pricing and manage vendor relationships
- Coordinate third-party services
Inventory Control:
- Maintain inventory systems for tools and materials
- Conduct monthly inventory audits
- Track usage trends and reorder levels
Scheduling & Coordination:
- Build and manage department schedules
- Coordinate with Housekeeping and Front Office
- Ensure timely execution of guest-impacting work
Brand Standards & Compliance:
- Support IHG Preventative Maintenance programs
- Maintain documentation for inspections and audits Preferred Qualifications
- 3+ years experience in maintenance coordination, construction, or hospitality
- Experience with invoicing, purchasing, and budgeting
- Familiarity with maintenance management systems
- Strong Excel and organizational skills
- Ability to multitask in a fast-paced environment Key Competencies
- Operational discipline
- Financial awareness
- Strong prioritization skills
- Vendor negotiation ability
- Cross-department communication Key Performance Indicators (KPIs)
- Work order completion time
- Preventative maintenance completion rate
- Budget variance
- Inventory accuracy
- Vendor cost savings
- Guest maintenance-related satisfaction scores Physical Requirements
- Ability to stand for extended periods
- Ability to lift up to 50 lbs occasionally What we offer:
- Competitive pay
- Opportunities for growth and advancement
- Work in a beautiful, beachside location
- A supportive and friendly team environment
- Health, Dental & Vision Insurance
- Short-term and long-term disability
- Life insurance
- Sick days
- Paid vacation time
- World wide hotel discounts (IHG) How to Apply Interested candidates are encouraged to apply in person or submit their resume by responding through this ad.