Facilities Specialist - 37507

Job Description Help for Job Description. Opens a new window. Must have the following to apply: Bachelor's degree Three (3) years of experience Facilities experience

Preferred:

Knowledge of accounting principles preferred Facility Management Professional (FMP) certification preferred

Skills:

At least three years of experience in facilities operations, property management, or building maintenance Communication skills Ability to manage multiple tasks in a fast-paced environment Hands-on understanding of HVAC systems with the ability to conduct basic troubleshooting Customer service and communication skills, with the ability to interact effectively with employees at all levels, including senior leadership Proficiency using computer systems and the ability to work in tools such as SmartSheet, WorkApp, SharePoint, Excel, Outlook, and Coupa Ability to stay organized, calm, and responsive in a fast-paced, service-oriented environment Able to move boxes/materials not to exceed 50lbs.

Required Screenings:

Employer will discuss.

Job Description:

The Facilities Specialist supports daily building operations for the Riverview FL site by coordinating vendor services, assisting with maintenance activities, and helping maintain a safe and efficient work environment. This role requires customer service skills, the ability to troubleshoot basic facility issues—including HVAC—and confidence interacting with employees at all levels, including senior leadership. Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriat Process special accommodation requests through established processes Review and approve special orders for office supplies Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related item Provide expertise and define facilities management requirements to meet all company goals and needs Manage and execute all moves and space plans Responsible for the generation and accuracy of the monthly Facilities Report Participate in all planning and budgeting associated with facility needs Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan Manage and facilitate the Safety Committee on a monthly basis Serve as an initial point of contact for matters pertaining to physical security Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs Assist with reviewing Facility Vendor budgets in consultation with Finance and Management Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract Work with Corporate Real Estate staff as needed On call 24/7 to address the aforementioned items Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment Daily use of Microsoft Office Products (Word, Excel, etc.) Must be willing to travel as needed Perform maintenance duties such as furniture moves, simple electrical projects, spot painting, and light construction Work with contractors on building and equipment repairs

Hiring Process:

Apply via company website. In order to apply to this position, please click "How to apply for this job" located at the bottom of the job order page, and you will receive the employer contact information. Employer has indicated the means listed are the only means they will accept to apply.

Days & Hours:

Full Time position; 40 hours per week. Participates in the Emergency Response team and must be available for occasional after-hours support when urgent facility issues arise. Must be available and willing to be on call 24/7 for any facilities related emergencies. Complete work schedule will be discussed with applicant.

Pay:

$50,000 to $60,000 per year; depends on experience. Benefits are offered. Veterans Preference Equal Opportunity Employer