Equipment & Facilities Administrative Assistant

Primary Responsibilities:

Performs inspections of facilities for required maintenance and repairs of buildings, grounds, and associated equipment. Coordinates with vendors and facility schedules for repairs and maintenance. Maintains schedules for facility inspections and maintenance. Reviews work performed in facility or to equipment and ensure it was completed per agreements and/or to our standards. Acts as point of contact ensuring lines of communication are maintained and regularly monitored, such as email, telephone, and helpdesk. Assists with event/meeting setups and breakdowns. Maintains professionalism and a positive image of the company with clients, vendors, subcontractors, and team members. Continues to build strong relationships with vendors. Coordinate and track yard vehicle usage, perform inspections on vehicles for cleanliness, and maintenance needed. Drive company vehicles to repair locations, satellite offices, job sites, etc. to be repaired, replaced, or issued to drivers. Distribute proper forms to fleet vehicle drivers and ensure the completion and documentation of the paperwork. Track, receive and distribute tags renewals for leased and owned vehicles and trailers. Manage ticketing software, determine priority level of incoming tickets, and take appropriate action or assign to appropriate person. Place orders and upkeep inventory for materials needed for facility and specific tasks

Qualifications:

High school diploma or GED is required. Administrative experience Team player with good verbal and written communication skills Excellent time management skills, ability to multitask effectively and prioritize workload Good organizational skills

Computer Applications Experience:

Microsoft Office Applications - Word, Excel, Access, PowerPoint, Outlook Equal Opportunity Employer/Veterans/Disability Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc). Our recruiting process is centralized and managed exclusively by the HR Department. We do not pay agency fees for unsolicited resumes. An unsolicited resume is defined as any resume submitted by a recruiter who has not been pre-approved by HR, has not signed our recruiting agreement, and has not been engaged by HR to fill a specific position.